project assistant

Array Metal (M) Sdn Berhad; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction company in Klang City is seeking an administrative support professional to handle clerical tasks, organize documentation, and assist in communication. Candidates should have 1-2 years of relevant experience, strong organizational abilities, and excellent communication skills. Proficiency in Excel is required. This role is ideal for a team player with a positive attitude and a desire to learn. Competitive salary and opportunities for growth are offered.

Qualifications

• 1-2 years of experience in project coordination or administrative support.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Handles general clerical tasks such as answering phone calls.
• Organizes and maintains project documentation, files, records.
• Plans and schedules meetings and travel arrangements.

Skills

Organizational skills

Time management

Communication

Excel proficiency

Teamwork

Job description

Responsibilities

• Administrative Support: Handles general clerical tasks such as answering phone calls, sorting mail, and managing office supplies.
• Document Control: Organizes and maintains project documentation, files, records, and reports, both physically and digitally.
• Communication Support: Prepares and proofreads correspondence, memos, emails, and reports on behalf of the PM and other staff.
• Scheduling and Coordination: Plans and schedules meetings, appointments, and travel arrangements for the project team.
• Data Entry: Enters data into project management software or spreadsheets and helps track information related to procurement and inventory.
• General Operations: Ensures the office environment runs smoothly, resolving office-related malfunctions and providing general support to all staff.
• Accept other duties assigned by the immediate superior and above from time to time.

Requirements

• 1-2 years of experience in a similar project coordination or administrative support role, preferably within the construction industry.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to liaise effectively with diverse stakeholders.
• Proficient in Excel (VLOOKUP / SUMIF / Pivot Tables / Conditional Formatting).
• Able to read technical drawings (M&E, ceiling, lighting, basic structure.
• A team player with a positive attitude and a willingness to learn.