Production & Licensing Approvals Coordinator

Zinc Group; Selangor; Hybrid; MYR 50,000 - 70,000; Full time

Job summary

A leading entertainment marketing company is seeking a Production & Licensing Approvals Coordinator in Malaysia. This role supports the Entertainment Marketing team by ensuring timely and accurate licensor approvals and managing production tasks. You will coordinate between internal teams and external partners, maintaining detailed records and timelines. The ideal candidate needs strong organizational and communication skills, along with the ability to manage multiple projects effectively. This position offers flexible work arrangements and various employee benefits.

Benefits

Flexible work arrangements

Birthday leave

Health Insurance

Wellness program

Learning & development opportunities

Snacks & drinks available

Qualifications

• Experience in coordinating licensor approvals and production processes.
• Strong record-keeping and auditing skills.
• Ability to manage project timelines and stakeholder communication.

Responsibilities

• Coordinate end-to-end licensor approvals and maintain timelines.
• Support jobs from brief stage through to production.
• Act as point of coordination between global teams and regional stakeholders.

Skills

Coordination

Attention to detail

Communication

Project management

Job description

Production & Licensing Approvals Coordinator

Job Title: Production & Licensing Approvals Coordinator

Location: Malaysia (Hybrid)

Department: Entertainment Marketing Team

Reports to: Licensing & Approvals Manager

Overview

This role exists to keep licensing approvals and production moving smoothly, accurately, and on time. The Production & Approvals Coordinator supports the Entertainment Marketing team by coordinating licensor approvals, production steps, and information flow between internal teams, licensors, and supply partners. This is a detail-heavy, hands-on role where accuracy, follow-up, and clear communication really matter.

Key Responsibilities

• APPROVALS & LICENSING COORDINATION
  • Coordinate end-to-end licensor approvals, ensuring submissions are accurate, complete, and aligned to licensor requirements
  • Manage licensor systems and portals, including large file uploads and record keeping
  • Track approvals timelines closely, double-check submissions, and follow up to keep things moving
• PRODUCT & DESIGN SUPPORT
  • Support jobs from brief stage through production and delivery
  • Brief design studios on required changes and manage feedback loops
  • Assist with sampling, prototypes, testing requirements, and quality standards
• STAKEHOLDER & REGIONAL COORDINATION
  • Act as the day-to-day point of coordination between global teams, China suppliers, and regional stakeholders
  • Maintain a clear two-way flow of information, including milestones and schedule changes
  • Confidently follow up and push back when processes are not being followed
• SYSTEMS, ADMIN & DETAIL MANAGEMENT
  • Maintain strong records for approvals, client communications, and auditing
  • Manage approval documentation, sample tracking, shipping, and related admin
  • Support Product Manager with pricing inputs, licensor approvals, and production timelines

Benefits

• Flexible work arrangements
• Birthday leave
• Additional leave based on length of service (commences at 2 years’ service)
• Multiple recognition programs
• Referral program
• Learning & development opportunities
• Smart phone data plan
• Wellness program
• Health Insurance
• Snacks available & drinks fridge (alcoholic & non-alcoholic)

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