Procurement Officer

Turn Capital 龍丞資本; Johor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading investment firm is seeking a Procurement Officer in Johor, Malaysia. This role involves managing purchasing activities, overseeing vendor relationships, and maintaining the Fixed Asset Register. Key responsibilities include sourcing suppliers, drafting SOPs, and generating procurement reports. Candidates should possess a degree in Procurement or Finance, and have 3–5 years of relevant experience, preferably in hospitality or maritime environments. Strong negotiation, organizational skills, and familiarity with ERP systems are essential for success.

Qualifications

• 3–5 years of experience in procurement and asset management.
• Familiar with ERP systems and asset tracking tools.
• Experience in hospitality or maritime environments is a plus.

Responsibilities

• Source and evaluate suppliers for goods and services.
• Maintain and update vendor master data.
• Manage the Fixed Asset Register for shore and onboard assets.
• Draft Standard Operating Procedures for procurement workflows.
• Generate procurement reports and vendor spend analysis.

Skills

Negotiation skills

Attention to detail

Proficiency in Microsoft Excel

Communication skills

Organizational ability

Education

Diploma or Bachelor's degree in Procurement, Finance, or Business Administration

Tools

ERP systems (e.g., SAP, NetSuite)

Asset tracking tools

Job description

We are hiring for one of our portfolio companies. This is an onsite role in Johor. The business is based in Malaysia, and the role is focused on cruise operations across Asia.

Position Title: Procurement Officer

Location: Johor, Malaysia

Target Markets: Asia

The Procurement Officer is responsible for executing purchasing activities, managing vendor relationships, and maintaining the company’s Fixed Asset Register. This role ensures procurement processes are compliant, cost-effective, and aligned with operational needs, while also safeguarding asset integrity through accurate tracking, tagging, and reporting.

Key Responsibilities

Purchasing & Canvassing

• Source and evaluate suppliers for goods and services required by shore and onboard operations
• Conduct price canvassing and comparative analysis to ensure value-for-money procurement
• Prepare and issue Purchase Orders (POs) in accordance with company policies
• Monitor delivery timelines and coordinate with internal stakeholders for order fulfillment

Vendor Management

• Maintain and update vendor master data, including banking and statutory details
• Evaluate vendor performance and compliance with contractual terms
• Facilitate onboarding of new vendors, ensuring documentation and due diligence are complete
• Resolve vendor disputes and coordinate payment-related queries with Accounts Payable

Fixed Asset Register Management

• Maintain and update the Fixed Asset Register for shore and onboard assets
• Tag and track assets across locations, ensuring proper classification and depreciation
• Coordinate asset additions, disposals, transfers, and write-offs with relevant departments
• Support periodic asset audits and reconciliation with physical inventory

SOP Drafting & Documentation

• Draft Standard Operating Procedures (SOPs) for procurement workflows, vendor onboarding, and asset management
• Submit SOPs for review and approval by the Finance Manager
• Maintain updated documentation aligned with internal controls and statutory requirements
• Ensure SOPs are accessible and communicated to relevant stakeholders

Reporting & Analysis

• Generate procurement reports, vendor spend analysis, and asset movement summaries
• Identify cost-saving opportunities and process improvements
• Assist in budgeting and forecasting for capital expenditures and procurement needs

General Finance Task Support

• Support finance team with ad hoc tasks such as invoice verification, journal entries, and reconciliations
• Assist in month-end closing activities and audit preparations
• Collaborate with finance colleagues to ensure alignment across purchasing and accounting functions

Qualifications

Education & Experience

• Diploma or Bachelor’s degree in Procurement, Finance, Business Administration, or related field
• Minimum 3–5 years of experience in procurement and asset management
• Familiarity with ERP systems (e.g., SAP, NetSuite, SunSystems, Odoo) and asset tracking tools
• Experience in hospitality, maritime, or multinational environments is an advantage

Skills & Competencies

• Strong negotiation and vendor engagement skills
• High attention to detail and organizational ability
• Proficiency in Microsoft Excel and procurement systems
• Knowledge of fixed asset accounting and lifecycle management
• Effective communication and cross-functional collaboration
• Ability to draft clear, compliant SOPs for operational consistency

Work Conditions

• Full-time shore-based role with standard office hours
• May require occasional site visits for asset verification or vendor meetings
• Must comply with company policies and local procurement regulations