Procurement Manager Construction Industry

PILOT CONSTRUCTION SDN BHD; Shah Alam; On-site; MYR 80,000 - 120,000; Full time

Job summary

A construction company in Selangor is seeking a Procurement Manager to manage the entire procurement lifecycle for large-scale projects. The ideal candidate should have at least ten years of experience in procurement, with strong skills in costing, negotiation, and team leadership. Responsibilities include developing procurement strategies, managing supplier relationships, and ensuring compliance with procurement policies. The role also emphasizes financial management and stakeholder engagement, making it ideal for those with strong organizational abilities.

Benefits

Work Life Balance, 5 working days per week

Mileage reimbursement for travel

Qualifications

• Minimum ten years of experience in procurement, preferably in construction.
• Proven ability to manage entire procurement lifecycle.
• Strong expertise in costing and budget management.

Responsibilities

• Manage end-to-end procurement lifecycle independently.
• Develop and implement procurement strategies aligned with project needs.
• Conduct sourcing, evaluation, and contracts negotiations.

Skills

Costing

Negotiation

Leadership

Stakeholder Management

Analytical skills

Education

Bachelor’s Degree in Contract Management or equivalent

Tools

Microsoft Office

Microsoft Project

AutoCad

Primavera

Job description

Job overview

We are hiring for the following locations: Penang and Setia Alam (HQ). Kindly click "Quick Apply" if you are from one of these locations and keen to join us today!

Why join us

• Work Life Balance, 5 working days per week!
• Mileage reimbursement for travel on official business
• Great Exposure to MNC Clientele

Job Responsibilities

• End-to-End Procurement Management: Independently manage the entire procurement lifecycle, including procurement planning, sourcing strategy, tendering, evaluation, negotiation, award, contract administration, delivery coordination, variation management, dispute resolution and final close-out. Act as the single point of accountability for all procurement-related matters across projects and operations. Ensure procurement activities are executed efficiently with minimal supervision while maintaining strong internal controls and governance standards.
• Procurement Strategy and Planning (Project-Centric Alignment): Develop and implement effective procurement strategies aligned with project requirements, construction schedules, budgets and company objectives. Prepare detailed procurement plans and schedules, identifying long-lead items, critical materials and high-risk procurement packages at early stages. Work closely with Project Managers, Engineers, Planning, and Operations teams to ensure procurement timelines fully support project execution. Stay updated on industry trends, market conditions, and supply chain developments to support informed purchasing decisions and proactive risk mitigation.
• Costing, Budgeting and Commercial Control (Finance-Centric Alignment): Demonstrate strong financial acumen, with experience in costing, budget development, expense management and revenue/cost optimization. Prepare, review, and validate detailed cost estimates, Bills of Quantities (BQ), cost comparisons and value-for-money assessments. Manage procurement budgets, track commitments and expenditures and ensure procurement activities remain within approved financial limits. Implement cost control measures and identify opportunities for cost savings, value engineering and procurement process improvements. Prepare regular reports on procurement costs, savings achieved, budget variances and financial exposure for management review.
• Supplier Sourcing and Relationship Management: Identify, evaluate, and appoint suppliers and subcontractors based on quality, cost competitiveness, reliability, compliance and service capability. Establish and maintain strong, ethical, and professional relationships with key suppliers and vendors while safeguarding the Company’s commercial interests. Monitor supplier performance and address issues related to quality, delivery, pricing and service levels. Maintain an approved supplier and subcontractor database, including pre-qualification, performance evaluation and compliance records.
• Tendering and Commercial Negotiation: Lead and manage RFQ, RFP, and tender processes, including preparation of tender documents, evaluation criteria, technical and commercial assessments and recommendation reports. Conduct commercial and contractual negotiations to secure favourable pricing, payment terms, delivery schedules, warranties and risk-balanced conditions. Ensure procurement decisions are transparent, defensible and aligned with company governance requirements.
• Contract Management and Administration (Contract-Centric Alignment): Draft, review, and administer procurement contracts, purchase orders and subcontract agreements, ensuring clarity on scope, specifications, pricing, timelines and obligations. Ensure all contracts are legally sound, commercially fair and risk-mitigated, in coordination with Finance and Legal teams where required. Manage contract variations, claims, extensions of time, disputes and performance-related issues arising from procurement activities. Monitor supplier and subcontractor compliance with contractual KPIs and enforce corrective actions where necessary.
• Purchase Order, Delivery and Inventory Management: Oversee the preparation, issuance, and approval of purchase orders in accordance with delegated authority limits. Ensure accurate and timely processing of purchase orders, delivery orders, invoices, and payment documentation. Monitor order status and delivery schedules to ensure materials and services are delivered on time to meet project milestones. Lead inventory and store functions to maintain optimal stock levels, minimize wastage, and prevent material shortages. Conduct regular inventory audits and reconcile discrepancies.
• Quality Assurance and Technical Compliance: Ensure all procured materials, equipment, and services comply with approved specifications, quality standards and contractual requirements. Coordinate with QAQC and project teams to implement inspection and verification processes. Address quality non-conformance issues with suppliers and ensure timely corrective and preventive actions.
• Governance, Compliance and Risk Management: Ensure full compliance with the Company’s procurement policies, financial controls, statutory regulations and anti-bribery requirements. Identify and mitigate procurement-related risks, including commercial, contractual, supply chain and compliance risks. Maintain complete, accurate, and auditable procurement records for internal audit, external audit and regulatory purposes.
• Leadership, Communication and Team Development: Provide strong leadership, strategic direction and guidance to the procurement and inventory teams. Motivate, mentor, and inspire team members to achieve departmental and organizational goals. Conduct performance evaluations, identify training needs and support continuous professional development. Demonstrate excellent communication, negotiation and stakeholder management skills, engaging effectively with Project, Finance, Legal, Suppliers and Senior Management.
• Reporting and Continuous Improvement: Prepare and present management reports on procurement status, cost performance, savings achieved, supplier performance and contractual exposure. Drive continuous improvement initiatives to enhance procurement efficiency, cost optimization, and process standardization. Contribute to the enhancement of procurement policies, SOPs and governance frameworks. Special Assignments: Handle special projects and assignments as directed by senior management.

Job Requirements

• Bachelor’s Degree in Contract Management, Quantity Surveying, Procurement, Supply Chain Management or its equivalent.
• Minimum ten (10) years working experience in Procurement, in similar position or related working experience in construction industry and handling large-scale or fast track projects (e.g. infrastructure, data centers or commercial developments).
• Professional procurement or supply chain certification is highly preferred, such as CIPS (Level 4–6) or CPSM (ISM).
• Proven capacity to independently manage the entire procurement lifecycles/functions, including costing, tendering, negotiation and contract administration.
• Strong expertise in costing, budgeting, commercial evaluation and contract management.
• Excellent leadership, strategic thinking and interpersonal skills, with the ability to motivate and inspire teams to achieve common goals.
• Excellent communication, negotiation and stakeholder management skills.
• Strong organisational abilities with keen attention to detail and the ability to prioritise tasks effectively in a fast-paced environment.
• Strong financial acumen, with experience in budget development, expense management and cost/revenue optimization.
• High level of discretion, integrity, professionalism and confidentiality handling.
• Ability to work independently under pressure and manage multiple procurement packages simultaneously.
• Analytical, detail-oriented and writing skills, including solid experience in writing functional and technical specifications.
• Ability to manage multiple priorities and meet project deadlines effectively.
• Proficient in Microsoft Office applications, Microsoft Project, AutoCad and Primavera.