Procurement Manager

Jobstreet Malaysia; Subang Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading procurement firm in Malaysia is seeking a dedicated procurement management professional to develop strategies aligning with project timelines, manage supplier relationships, and oversee end-to-end procurement processes. The role involves conducting market research, negotiating contracts, and ensuring compliance with organization standards. Ideal candidates have strong negotiation skills, experience in supplier management, and the ability to implement cost-saving initiatives while fostering teamwork and collaboration in procurement activities.

Qualifications

• Experience in procurement and supply chain management.
• Strong analytical skills for market research and supplier evaluation.
• Ability to handle urgent and critical purchasing situations.

Responsibilities

• Develop procurement strategies that align with project timelines.
• Manage end-to-end procurement for multiple project sites.
• Conduct supplier performance reviews and negotiate contracts.

Skills

Negotiation skills

Market research

Supplier management

Contract management

Cost-saving initiatives

Job description

Develop procurement strategies that align with company's project timelines and business priorities.

Conduct market research to identify reliable suppliers for construction materials, M&E items, office supplies, and specialized project components.

Prepare annual procurement budgets and cost‑saving initiatives across all divisions.

Support management in long‑term vendor partnership planning and supply chain risk mitigation.

Project‑Based & Operational Purchasing

Manage end‑to‑end procurement for multiple concurrent project sites and corporate requirements (RFQs, evaluation, negotiation, PO issuance).

Ensure timely delivery of materials to meet project schedules and prevent delay.

Coordinate closely with relevant team for accurate material specifications.

Oversee tender processes and quotation comparison, ensuring transparency and cost optimization.

Handle urgent/critical purchases and value‑engineer material options without compromising quality.

Build, evaluate, and maintain a robust supplier database covering construction, M&E, IT, office equipment, and service vendors.

Conduct supplier performance reviews focusing on price, quality, reliability, and after‑sales service.

Resolve delivery discrepancies, defects, or disputes quickly to avoid project impact.

Negotiate annual contracts, bulk purchase agreements, discounts and service‑level standards.

Compliance, Documentation & Contract Management

Ensure all procurements follows company's SOP, approval matrix, and audit requirements.

Collaborate with Finance to ensure accurate coding, budgeting, and invoice‑PO matching.

Maintain proper documentation for tenders, contract awards, and supplier agreements.

Monitor contract obligations, renewals, warranties, and service contracts for office and project operations.

Inventory, Logistics & Delivery Coordination

Work with relevant person‑in‑charge to track material usage, stock levels, and reorder points.

Prevent overstocking by analyzing consumption patterns and project progress.

Coordinate delivery schedules, transportation, and logistics to ensure timely site deliveries.

Review DOs, and GRNs to ensure accuracy and quality standards.

Improve procurement workflows, vendor selection criteria, and documentation processes.

Implement digital procurement tools where possible to enhance transparency and efficiency.

Prepare monthly procurement status reports, cost‑saving summaries, and supplier scorecards for management review.

Team Leadership (if applicable)

Guide and coach procurement executives and purchasing assistants.

Allocate workload across projects and ensure timely completion of tasks.

Build strong teamwork and cross‑department collaboration.

Others

Carry out from time to time and as directed, any other reasonable duties as required in addition to the above that will be both reasonable and within your capabilities.