Procurement & Contract Executive

Bridgenet Solutions Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent solutions company in Kuala Lumpur is looking for a Contracts Administrator to manage end-to-end contract processes. Responsibilities include negotiating terms, preparing and reviewing contracts, and coordinating meetings. The ideal candidate has a diploma in Business Studies and relevant experience, excellent attention to detail, and good communication skills. Proficiency in MS Office and knowledge of contract law is essential for this role.

Qualifications

• At least 1 year of relevant experience in contract administration.
• Good working knowledge of contract law and tenders.
• Ability to handle sensitive and confidential information.

Responsibilities

• Manage pre/post contract negotiations and administration.
• Prepare and review contracts and tenders.
• Coordinate meetings with customers regarding agreements.

Skills

Contract negotiation

Attention to detail

Proficient in MS Office

Communication skills

Education

Diploma or higher in Business Studies or related field

Job description

Bridgenet Solutions Sdn Bhd – Kuala Lumpur, Kuala Lumpur

Responsible for pre/post contract negotiations, coordination, procurement support and contract administration from end to end according to the best interest of the Company.

Responsible to prepare, review and follow up acknowledgement status of contract.

Deal with customer and related department on queries of the contract.

To understand agreement terms and conditions with supplier and customer in order that in line with the Company’s overall goals and objectives.

Assist on negotiation and prepare PO.

Assist on daily BAU operation task (Business as Usual)

Ensure all agreements are with stamp duty from LHDN for compliance and filling purpose.

To arrange delivery or collection of hardcopy contract/ agreement and coordinate with Office Assistant / Dispatch and ensure delivery is completed.

To update daily Maintenance Report for contract/ agreement status.

Coordinate and conduct meeting with customers to discuss on the agreement.

To draft a corporate template for all new contracts/ agreements as a standard business rule.

Negotiate on the term and condition and clause with supplier and customer on queries or amendment of the contract.

Prepare and review tender/ addendum (if any).

Review, match and provide advise whether acceptable on Letter of Award (LOA), Purchase Order (PO), Non-Disclosure Agreement (NDA), Letter of Extension (LOE) when necessary.

Coordinate with Senior Procurement Manager on contract redundancy, maintenance and compliance.

To perform other ad-hoc duties & responsibilities that may be needed or assigned by the superior as and when required.

Job Requirements

• Candidate must possess at least Diploma or higher qualification in Business Studies, Administration, Management, Contract Law or equivalent.
• At least 1 years and above relevant experience in the similar role.
• Good working knowledge of contract law, contract negotiation and contract/ tender processes.
• Meticulous and detailed in nature / personality: due to work requirement of dealing with important contracts and figures.
• Proficient in English and necessary documentation/administrative work (E.g.: Professional email correspondence with relevant consultants/parties)
• Ability to speak in other dialects such as Mandarin is an added advantage.
• Proficient in MS Office (Word, Excel, and PowerPoint)
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.