Procurement and Contract Executive

Bridgenet Solutions Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading IT solutions provider in Kuala Lumpur is seeking a Contract Executive to handle pre/post contract negotiations and administration. Key responsibilities include drafting standard contract templates and coordinating with stakeholders to ensure compliance. Candidates should have at least a diploma in Business Studies or related fields, with a minimum of 1 year experience. Proficiency in English and MS Office is essential, along with strong attention to detail and organizational skills. The role offers an exciting opportunity in a dynamic and growing team.

Qualifications

• Minimum of 1 year of relevant experience in a similar role.
• Good working knowledge of contract law and negotiation processes.
• Ability to handle sensitive, confidential information.

Responsibilities

• Manage pre/post contract negotiations and administration.
• Draft corporate templates for contracts and agreements.
• Coordinate with stakeholders for contract compliance and delivery.

Skills

Contract negotiation

Attention to detail

Proficient in MS Office

Good communication skills

Organizational skills

Education

Diploma or higher in Business Studies, Administration, Management, or Contract Law

Job description

Overview

Responsible for pre/post contract negotiations, coordination, procurement support and contract administration from end to end according to the best interest of the Company.

To understand agreement terms and conditions with supplier and customer in order that in line with the Company’s overall goals and objectives.

To arrange delivery or collection of hardcopy contract/ agreement and coordinate with Office Assistant / Dispatch and ensure delivery is completed.

To update daily Maintenance Report for contract/ agreement status.

Coordinate and conduct meeting with customers to discuss on the agreement.

To draft a corporate template for all new contracts/ agreements as a standard business rule.

Negotiate on the term and condition and clause with supplier and customer on queries or amendment of the contract.

Prepare and review tender/ addendum (if any).

Review, match and provide advise whether acceptable on Letter of Award (LOA), Purchase Order (PO), Non-Disclosure Agreement (NDA), Letter of Extension (LOE) when necessary.

Coordinate with Senior Procurement Manager on contract redundancy, maintenance and compliance.

To perform other ad-hoc duties & responsibilities that may be needed or assigned by the superior as and when required.

Job Requirements:

• Candidate must possess at least Diploma or higher qualification in Business Studies, Administration, Management, Contract Law or equivalent.
• At least 1 years and above relevant experience in the similar role.
• Good working knowledge of contract law, contract negotiation and contract/ tender processes.
• Meticulous and detailed in nature / personality: due to work requirement of dealing with important contracts and figures.
• Proficient in English and necessary documentation/administrative work (E.g.: Professional email correspondence with relevant consultants/parties)
• Ability to speak in other dialects such as Mandarin is an added advantage.
• Proficient in MS Office (Word, Excel, and PowerPoint)
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.
• Able to cope under pressure

Unlock job insights

Your application will include the following questions:

• How many years' experience do you have in a contracts administration role?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Contract Executive?
• Which of the following Microsoft Office products are you experienced with?
• Do you have experience preparing and submitting tenders?

Established in 2003, Bridgenet is a leading Information Technology Solutions Provider and Managed Service Provider for various businesses. Initially focused on computer support systems, we have evolved over the years to develop programs that empower our clients to effectively manage their IT infrastructure.

In 2021, Bridgenet was acquired by Celcom Axiata Berhad and became part of the CDB Group. This acquisition positioned us as the largest ICT solutions and services provider in Malaysia, accelerating digital transformations and modernizing our customers’ ICT infrastructures with a strong focus on cybersecurity.

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