Personal Assistant to the Dean - School of Energy & Chemical Engineering

Xiamen University Malaysia; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading educational institution in Sepang is looking for a Personal Assistant to the Dean in the School of Energy & Chemical Engineering. The candidate will manage the Dean's daily administrative tasks, coordinate with visiting delegations, and support research projects. Applicants should have a university degree, proficiency in Mandarin and English, and strong organizational skills. A dynamic individual who values continuous improvement is preferred. Interested candidates should apply via email with their CV and supporting documents.

Qualifications

• Must be proficient in both Mandarin and English.
• Ability to communicate in Malay is an added advantage.
• A dynamic and motivated individual with a keen interest in continuous improvement.

Responsibilities

• Manage daily administrative tasks and Dean's personal schedule.
• Coordinate reception support for visiting delegations.
• Handle communication and coordination of research projects.
• Assume the role of secretary to the management committee.
• Provide administrative support to a team of academic staff.

Skills

Proficient in Mandarin

Proficient in English

Organizational abilities

Interpersonal skills

Communication skills

Education

University degree in any discipline

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Personal Assistant to the Dean - School of Energy & Chemical Engineering

Xiamen University Malaysia – Sepang, Selangor

12h ago , from Xiamen University Malaysia

• Managing the daily administrative and industrial liaison tasks of the Dean of the School, and personal schedule management including schedule coordination, meeting arrangements, and minutes meeting record keeping.
• Coordinating and arranging reception support for visiting delegations from China company and Malaysia company.
• Handling the communication and coordination of research projects for the China company and Malaysia company including supporting project management and assisting research documentation needed.
• Managing the general administration.
• Assuming the role of secretary to the management committee, inclusive the preparation of agendas and keeping of minutes.
• Documentation of all events including photography, and generating reports.
• Providing administrative support to a team of academic staff, inclusive of assistance in course portfolio preparation and record keeping.
• Liaising and working with academic boards, governing bodies, task groups and collaborating partners to ensure implementation of updated practices and maintenance of constant dialogue.
• Communicating with partner institutions, external agencies, government departments and prospective students.
• Maintaining up-to-date and high levels of quality assurance, including course evaluation and course approval procedures.
• Assisting in the preparation of proposals for the smooth running of the department.
• Other duties as assigned by the management.

Role and Key Responsibilities

• Managing the daily administrative and industrial liaison tasks of the Dean of the School, and personal schedule management including schedule coordination, meeting arrangements, and minutes meeting record keeping.
• Coordinating and arranging reception support for visiting delegations from China company and Malaysia company.
• Handling the communication and coordination of research projects for the China company and Malaysia company including supporting project management and assisting research documentation needed.
• Managing the general administration.
• Assuming the role of secretary to the management committee, inclusive the preparation of agendas and keeping of minutes.
• Documentation of all events including photography, and generating reports.
• Providing administrative support to a team of academic staff, inclusive of assistance in course portfolio preparation and record keeping.
• Liaising and working with academic boards, governing bodies, task groups and collaborating partners to ensure implementation of updated practices and maintenance of constant dialogue.
• Communicating with partner institutions, external agencies, government departments and prospective students.
• Maintaining up-to-date and high levels of quality assurance, including course evaluation and course approval procedures.
• Assisting in the preparation of proposals for the smooth running of the department.
• Other duties as assigned by the management.

Requirements / Qualifications

• A university degree in any discipline.
• Must proficient in Mandarin and English.
• Able to communicate in Malay will be an added advantage.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• A team player with good organizing abilities, interpersonal and communication skills.
• Ability to work well in a tea.
• A dynamic and motivated individual with a keen interest in continuous improvement and work excellence.
• Commitment to diversity, equity and inclusion in a vibrant academic setting.
• Energetic and ability to demonstrate good judgment, tact and professionalism.

Interested candidates are encouraged to email their CV, along with copies of academic transcripts and supporting documents, to *************@xmu.edu.my.

We thank all applicants for their expressed interest. However,ONLY shortlisted applicantswill be notified.

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