Personal Assistant To Managing Director (QS)

Aset Kayamas Group; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading property company in Kuala Lumpur is seeking a Personal Assistant to support the Managing Director. This role includes assisting in daily operations, monitoring budgets, preparing reports, and handling administrative tasks. A Bachelor's degree and at least 3 years of experience in the property industry are required. Proficiency in English, Bahasa Malaysia, and Mandarin is necessary for effective communication. The position demands strong organizational and interpersonal skills, as well as the ability to work under pressure.

Qualifications

• Minimum of 3 years working experience in the property industry.
• Good command of English, Bahasa Malaysia and Mandarin.
• Ability to maintain confidentiality with a high level of commitment.

Responsibilities

• Assist Director in day-to-day operations.
• Monitor actual costs versus budget for progress claims.
• Prepare reports for the Managing Director.
• Handle telephone inquiries and filter calls.
• Provide secretarial and administrative support.
• Coordinate and take minutes for meetings.

Skills

Planning

Organizing

Time management

Interpersonal skills

Communication skills

Proficiency in Mandarin

Education

Bachelor's Degree or equivalent

Job description

Personal Assistant To Managing Director (QS)

To assist Director in the day to day operation.

To monitor actual cost versus budget of all the progress claims received from the subcontractors and supplier.

Prepare daily, weekly, monthly or quarterly reports for Managing Director or Director.

To handle telephone enquiries, filter calls and use initiative to deal with routine queries whenever possible.

To provide secretarial and administrative support includes preparation for invoices to be paid, raising purchase orders, completing expense forms, filling correspondences, photocopying as well as carrying out ad hoc tasks to ensure the smooth running of the office.

To coordinate, schedule and take minutes of all meetings as and when is needed.

Able to maintain confidentiality with high level of commitment and initiative.

Able to travel or transferred at site when required.

To perform any other tasks as assigned by the Director as and when required.

Any ad hoc assignment assigns by the Company from time to time. The job task may subject to change from time to time without any prior notice or without assigning any reason whatsoever.

Requirements

• Candidate must possess at least a Bachelor’s Degree, Professional Degree, Business Studies/Management, Quantity Survey, Engineering (Others) or equivalent
• At least 3 year(s) of working experience in property industry.
• Good command of English, Bahasa Malaysia and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Excellent planning, organizing, time management, interpersonal and communication skills.
• Ability to work under pressure and to meet deadlines.
• Applicants must be willing to work in Kuala Lumpur - Old Klang Road.