Personal Assistant to Director (F&B Industry)

TFG SDN BHD; Kepong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the F&B industry seeks a proactive Personal Assistant to the Director. You will manage schedules, liaise with teams, and support various administrative tasks. The ideal candidate has at least 2 years of experience, demonstrates strong organizational and communication skills in English and Chinese, and is proficient in WhatsApp, Google Workspace, and Microsoft Office. This role requires a hands-on approach in a fast-paced environment.

Qualifications

• Minimum 2 years’ experience as a Personal Assistant.
• Strong organizational, multi-tasking, and follow-up skills.
• Good communication skills in English and Chinese.

Responsibilities

• Manage Director’s schedule, appointments, and meetings.
• Liaise with internal teams, suppliers, and service providers.
• Prepare meeting notes and summaries.
• Source suppliers and conduct market research.

Skills

Proactive

Organizational skills

Multi-tasking

Communication in English

Communication in Chinese

Tools

Google Workspace

Microsoft Office

WhatsApp

Job description

Personal Assistant to Director (F&B Industry)

We are looking for a proactive and hands-on Personal Assistant who can move fast to support the Director across F&B businesses, This role focuses on executing tasks efficiently, coordinating with stakeholders, and keeping the Director organized, in a fast-paced environment.

What you'll do:

Manage Director’s schedule, appointments, and meetings

Liaise with internal teams, suppliers, and service providers

Prepare meeting notes and summaries

Source suppliers, conduct market research and track project progress

Prepare basic reports and provide administrative support as needed

Handle ad-hoc tasks and special projects as assigned

What we're looking:

Minimum 2 years’ experience as a Personal Assistant

Strong organizational, multi-tasking, and follow-up skills

Able to work independently and take ownership of tasks

Good communication skills in English and Chinese

Proficient in WhatsApp, Google Workspace & Microsoft Office

Must possess own transport and able to drive for work-related duties when required

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