Personal Assistant to Director

Blackspire Consulting Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm in Kuala Lumpur is seeking a Personal Assistant to support the Director with administrative tasks, manage schedules, and accompany on business trips. This role requires a Bachelor's degree and strong communication skills, with fluency in Mandarin and English. Responsibilities include coordinating meetings, handling confidential correspondence, and assisting with personal logistics. The candidate must demonstrate high emotional intelligence and proficiency in Microsoft Office. Accommodation and meal allowance provided for overseas duties.

Benefits

Accommodation provided

Daily meal allowance

Qualifications

• Bachelor’s degree or above in any discipline.
• Strong communication, interpersonal, and organizational skills.
• High emotional intelligence with the ability to handle confidential matters.
• Proficient in Microsoft Office and scheduling tools.
• Fluent in Mandarin and English with strong interpretation skills.

Responsibilities

• Provide high-level administrative and operational support to the Director.
• Manage calendars, appointments, and travel arrangements.
• Coordinate meetings, including agenda drafting and follow-ups.
• Handle translation and communication tasks during meetings.
• Assist the Director with personal logistics and errands.

Skills

Strong communication skills

Interpersonal skills

Organizational skills

Fluency in Mandarin

Fluency in English

High emotional intelligence

Proficient in Microsoft Office

Education

Bachelor’s degree or above in any discipline

Tools

Scheduling tools

Job description

Provide high-level administrative and operational support to the Director.

Manage calendars, appointments, reminders, travel arrangements, and confidential correspondence.

Coordinate and prepare for meetings, including agenda drafting, meeting minutes, and follow-up tracking.

Accompany the Director on business trips and provide real-time, on-site support.

Handle translation, interpretation, and communication tasks (Mandarin ↔️ English) during meetings, negotiations, and corporate events.

Personal Support (50%)

Assist the Director with personal logistics, scheduling, and coordination of selected matters.

Support in managing personal errands, including document handling, reservations, and various administrative tasks.

Handle procurement coordination, and delivery tracking on behalf of the Director.

Accompany the Director during social, networking, and formal events with professionalism and discretion, as needed.

Ensure the Director’s daily arrangements, travel needs, and personal requirements are well-organized and executed smoothly.

Maintain strict confidentiality and manage all personal matters with the highest level of integrity.

Job Requirements

Bachelor’s degree or above in any discipline.

Strong communication, interpersonal, and organizational skills.

High emotional intelligence with the ability to handle confidential and sensitive matters.

Proficient in Microsoft Office and scheduling tools.

Fluent in Mandarin and English, with strong interpretation and written communication ability.

Willing to be based overseas; accommodation and daily meal allowance will be provided.

Able to accompany the Director closely for both business and selected personal engagements.

Application Questions

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• Are you willing to travel for this role when required?
• How would you rate your Mandarin language skills?

What can I earn as a Personal Assistant to the Director