Personal Assistant to Chief Executive Officer

FORWARD PACE SDN. BHD.; Petaling Jaya; On-site; MYR 300,000 - 400,000; Full time

Job summary

A fast-growing e-commerce holding company in Petaling Jaya seeks a proactive Personal Assistant to support the CEO. The role involves managing administrative duties, supporting company culture, planning events, and running errands. Ideal candidates should have prior PA or EA experience, a strong work ethic, and fluency in English and Mandarin. This position offers rewarding bonuses and a dynamic work environment.

Benefits

Wildly Rewarding Bonuses

Annual Overseas Company Trip

Monthly Team Activities

Free-Flow Pantry Snacks

Gym Subsidy

Free Office Parking

Inspiring Office Space

Qualifications

• At least 1–2 years in a Personal Assistant or Executive Assistant role.
• Driving License & Own Car are required.
• You take ownership, deliver results, and hold yourself to high standards.
• Able to think ahead, anticipate needs, and plan effectively.

Responsibilities

• Organize and respond to emails, track action items, and handle general administrative duties.
• Order food for team lunches and host team bonding activities.
• Run errands for grocery shopping, laundry, and home projects.
• Handle basic customer inquiries for the e-commerce brand.
• Plan personal gatherings and coordinate events.

Skills

Proven PA/EA Experience

High Achiever Mindset

Fluent in English

Fluent in Mandarin

Strong Work Ethic

Expert Planner

Sharp Time Management

Education

High school/university degree

Job description

Personal Assistant to Chief Executive Officer

An e-commerce holding company focused on building digitally native brands that cater to global audiences, delivering innovative, high-quality products designed for modern consumers everywhere.

Our brands are designed specifically for the North American and European markets, with a dedicated focus on outdoor recreation and active apparel.

Role Description

We’re looking for a smart, proactive, and highly dependable Personal Assistant to the CEO—someone who can keep pace with a fast-moving business, solve problems before they appear, and take ownership of making things run seamlessly, both in and out of the office.

You’ll be working directly with our 28-year-old founder, a seasoned entrepreneur leading a fast-growing, profitable e-commerce holding company. Our team is young, ambitious, and laser-focused, and our beautifully designed Damansara Uptown office is where ideas turn into action fast.

About 70% of your work will be company-focused—managing the CEO’s inbox, coordinating with teams, handling operational tasks, and making sure projects move forward without bottlenecks. The other 30% will be personal-life support—planning dinners and getaways, managing home projects, running errands, and making sure important relationships and moments are never missed.

This is a role for someone who thrives on responsibility and loves to get things right the first time. You’ll have visibility into the inner workings of a high-performing business, sit in on key meetings, and be trusted to make independent decisions once trained.

We value consistent work ethic, smart decision-making, extreme ownership, and a team-first mindset. If that’s how you operate, you’ll fit right in here. If you want to work closely with an ambitious CEO, learn how a winning business is built from the inside, and take pride in making things happen—this is the role for you.

Responsibilities:

Manage the CEO’s Inbox & Admin: Organize and respond to emails, track action items, and handle general administrative duties such as billing, scheduling, document management, and basic data entry.

Support Company Culture: Order food for weekly team lunches, host engaging bonding activities weekly and monthly, and plan two memorable company holidays each year.

Run Personal & Office Errands: Handle grocery shopping, laundry drop-offs, and other essential errands to keep both daily life and the office running smoothly.

Light Customer Support for E-commerce Brand: Assist with basic customer inquiries, order tracking, and email responses for our incubating online store.

Plan & Coordinate Events: Organize personal gatherings—whether it’s an intimate dinner with friends, a family barbecue, or a surprise date night—making sure every detail is handled.

Handle Travel Planning & Logistics: Plan trips from start to finish, from booking romantic weekends away to coordinating a full family vacation, ensuring a smooth and memorable experience.

Oversee Personal Projects: Manage one-off or ongoing personal projects like finding and coordinating with a handyman, scheduling home maintenance, or arranging service providers.

Nurture Friends & Family Connections: Maintain a calendar of important birthdays and anniversaries, and proactively plan time with loved ones so no special moment is missed.

Anticipate & Plan Ahead: Identify needs before they arise—whether in business operations, team activities, or personal matters.

Maintain Discretion: Manage sensitive company and personal information with the highest level of confidentiality.

Adapt & Problem-Solve: Stay resourceful and calm in a fast-moving environment where priorities can shift daily.

Do Whatever Saves Time: This is the heart of the role. Your primary mission is to free up the CEO’s time in every way possible—whether the task is big or small, personal or professional—so they can focus on the highest-value work.

Wildly Rewarding Bonuses – On top of the base pay, we offer highly lucrative bonus payouts to reward top performance. We ask a lot in terms of results, but we back it up by paying out substantial bonuses for everyone who delivers.

Surrounded by A-Players – Collaborate with high-performing, driven, and genuinely caring teammates who elevate your game.

Annual Overseas Company Trip – One unforgettable international adventure every year—fully covered.

Annual Local Retreat – A well-earned domestic getaway to recharge and reconnect—your partner is invited, all expenses paid.

Monthly In-House Massages – Relax and reset with professional massages, right in the office.

Monthly Team Activities – Bond, have fun, and build meaningful memories with your team.

Weekly Team Lunches – Great food and even better conversations—on us.

Free-Flow Pantry Snacks – Unlimited access to snacks and drinks to keep your energy up throughout the day.

Inspiring Office Space – Work in a beautifully designed environment with ergonomic, high-end chairs.

Free Office Parking – Your spot is always covered.

Gym Subsidy – Stay healthy with partial coverage for your fitness membership.

Top-Tier Work Setup – Get equipped with a company laptop and an external monitor for maximum productivity.

What We’re Looking For (Must-Haves):

Proven PA/EA Experience – At least 1–2 years in a Personal Assistant or Executive Assistant role.

Driving License & Own Car – Required to run errands and attend to tasks outside the office.

High Achiever Mindset – Strong academic performance (e.g., excellent high school/university results, competition wins, scholarships, or Dean’s List recognition).

Strong Work Ethic – You take ownership, deliver results, and hold yourself to high standards.

Expert Planner – Able to think ahead, anticipate needs, and plan timelines, resources, and contingencies with precision.

Sharp Time Management – Can prioritize effectively and keep pace in a fast-moving environment.

Fluent in English & Mandarin – Clear, confident English and Mandarin for both written and verbal communication (Mandarin is essential as many of our suppliers are based in China).

Willing to Do Whatever It Takes – From high-level tasks to the nitty-gritty—nothing is beneath you if it gets the job done.

Balance of Speed & Accuracy – Works quickly without sacrificing quality.

Fast Learner – Always curious, always improving, and quick to adapt to new tools or methods.

Unlock job insights

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Your application will include the following questions:

How many years' experience do you have as a Personal Assistant to the Chief Executive Officer? Which of the following statements best describes your right to work in Malaysia? Which of the following languages are you fluent in? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How much notice are you required to give your current employer? Do you have a valid Malaysian driver's licence?

Retail & Consumer Products 11-50 employees

An e-commerce holding company focused on building digitally native brands that cater to global audiences, delivering innovative, high-quality products designed for modern consumers everywhere.

Our brands are designed specifically for the North American and European markets, with a dedicated focus on outdoor recreation and active apparel.

An e-commerce holding company focused on building digitally native brands that cater to global audiences, delivering innovative, high-quality products designed for modern consumers everywhere.

Our brands are designed specifically for the North American and European markets, with a dedicated focus on outdoor recreation and active apparel.

What can I earn as a Personal Assistant to the Chief Executive Officer