Personal Assistant (PA) to CEO

VALUEVEST VENTURES SDN BHD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic company in Malaysia seeks a Personal Assistant to provide comprehensive support to the CEO. The candidate will manage the CEO's appointments, handle correspondence professionally, and communicate with Mandarin-speaking stakeholders. Experience as a Personal Assistant or similar role is essential, along with strong organizational skills and proficiency in Microsoft Office. This position offers direct exposure to top management and opportunities for career growth.

Benefits

Direct exposure to top management

Dynamic working environment

Career growth opportunities

Qualifications

• Minimum 2–3 years of experience as a Personal Assistant or similar role.
• Possess a valid driving license with good driving record.
• Able to work independently, under pressure, and with minimal supervision.

Responsibilities

• Provide full-spectrum administrative and personal support to the CEO.
• Manage the CEO’s calendar and appointments.
• Act as the main point of contact for stakeholders.
• Handle correspondence and communicate effectively.
• Prepare documents, reports, and presentations.

Skills

Fluent in Mandarin

Proficient in English

Proficient in Bahasa Malaysia

Strong organizational skills

Time management

Multitasking

Confidentiality

Professionalism

Integrity

Microsoft Office

Education

Diploma / Degree in Business Administration

Job description

Key Responsibilities

• Provide full-spectrum administrative and personal support to the CEO
• Manage the CEO’s calendar, appointments, meetings, and travel arrangements
• Act as the main point of contact between the CEO and internal/external stakeholders
• Handle correspondence, emails, calls, and messages in a professional and timely manner
• Communicate effectively with Mandarin‑speaking stakeholders, as well as English and/or Bahasa Malaysia‑speaking parties
• Prepare documents, reports, presentations, and meeting materials as required
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items
• Assist with confidential and sensitive matters with high discretion
• Run personal or business‑related errands when required
• Provide logistical support including driving the CEO when necessary
• Liaise with departments to track progress on assignments and deadlines
• Perform other administrative or ad‑hoc duties as assigned by the CEO

Requirements

• Diploma / Degree in Business Administration, Secretarial Studies, or related field
• Minimum 2–3 years of experience as a Personal Assistant, Executive Assistant, or similar role
• Fluent in Mandarin (spoken and written); proficiency in English and Bahasa Malaysia
• Possess a valid driving license with good driving record
• Strong organizational, time management, and multitasking skills
• High level of confidentiality, professionalism, and integrity
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Able to work independently, under pressure, and with minimal supervision

Why Join Us

• Direct exposure to top management and decision‑making
• Fast‑paced and dynamic working environment
• Career growth and learning opportunities

Your Application

We will ask the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Chief Executive Officer?
• How would you rate your Mandarin language skills?
• Which of the following Microsoft Office products are you experienced with?
• Are you willing to travel for this role when required?
• How much notice are you required to give your current employer?