Personal Assistant – Fresh Grad Entry

Lee's Frozen Food Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading food company in Malaysia is seeking a Personal Assistant to support Directors with administrative and research tasks. The ideal candidate is a fresh graduate, proficient in Microsoft Excel, and a Mandarin speaker. Responsibilities include organizing travel, preparing meeting minutes, and ensuring timely updates from department heads. A presentable appearance and good English communication skills are necessary. The salary range is RM4,500 to RM5,000, with potential for long-term employment post-internship.

Qualifications

• Proficiency in Microsoft Excel is required.
• Assertive personality with good communication skills is a must.
• Must be presentable for high-level meetings.

Responsibilities

• Provide secretarial and administrative support to Directors.
• Prepare minutes of meetings and coordinate schedules.
• Organize travel plans and manage appointments.

Skills

Proficiency in Microsoft Excel

Good English communication skills

High EQ and active listening skills

Ability to handle confidential information

Education

Fresh graduates only

Job description

Imagine what you could do here at Lee’s Frozen Food, where fresh ideas rise into extraordinary products that champion food equality for every Malaysian. Lee’s was born in 1962 when a couple welcomed their communities to their Kuala Lumpur shop, and has since grown to welcome over millions of customers in multiple countries in South East Asia. Every day, our leaders (don’t just manage daily operations) – they create a kind of wonder that transform how communities access affordable to good food at great price. Join Lee’s, and help us leave the world tastier and more equitable than we found it.

The Difference You Will Make as a Personal Assistant: you’ll support our mission of food equality by providing exceptional administrative and research support to our Directors. Your organizational prowess, attention to detail, and ability to handle confidential tasks will empower our leadership to focus on transforming communities through accessible, high-quality food.

Mission Food Equality Requirements

• Putting customer first by thinking and acting as a customer and working backwards to create the best customer experience
• Ability to work under conditions of uncertainty in a fast growth, sometimes ever changing and complex environment and comfortable acting with minimal planning, direction, and supervision.
• Seasoned and strategic multitasker, with a hands‑on approach and outside‑the‑box mentality.
• Fast executor and learner, with strong commitments focus on deriving results

Job Responsibilities

• Attend to all secretarial and personal administrative and research support duties in a confidential manner.
• Prepare minutes of meetings and other secretarial tasks, including quotation comparison, market research, market studies, and consolidation of work.
• Monitor deliverables and ensure all HODs provide timely updates to the Directors.
• Coordinate and schedule appointments and meetings.
• Organise the Director’s travel plans and itinerary, including necessary bookings.
• Perform comparable duties consistent with the position level as required by the Director, including responding positively to “call‑in” work and working additional hours when needed.
• Supervise and verify the Driver’s overtime and prepare and submit claims for the Director.
• Undertake ad‑hoc tasks and assignments given by the Director.

Job Requirements

We prefer a Mandarin speaker to effectively collaborate with our Mandarin‑speaking clients.

An introverted personality to work independently and with confidence.

Fresh graduates only; no prior work experience is required.

Salary Range RM4,500 – RM5,000

Graduating interns are encouraged to apply, with the potential for long‑term employment post‑internship.

Proficiency in Microsoft Excel.

Assertive, with good English communication skills (both verbal and written).

Presentable appearance to represent the Director in high‑level meetings.

High EQ (Emotional Intelligence) and active listening skills.

The role requires full‑time attention, flexibility for long hours, and extensive travel.

Must attach a professional photo with the application.

Note: This role demands a high level of commitment, attention to detail, and the ability to handle sensitive and confidential information.