Personal Assistant (Executive Secretary To CFO)

PERSOL; Selangor; On-site; MYR 48,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking a Personal Assistant to the CFO in Selangor, Malaysia. This role involves organizing meetings, managing communications, and ensuring efficient document handling. Candidates should have a degree in accounting or finance, with a strong preference for relevant experience in supporting executives. The ability to manage confidential information with discretion is crucial, along with excellent organizational skills. Proficiency in English is required, with Mandarin as an advantage.

Qualifications

• Degree in a relevant discipline required.
• Experience supporting C-Suite executives preferred.

Responsibilities

• Organize and coordinate meetings, including board sessions.
• Monitor the GCFO's email inbox and respond when appropriate.
• Sort and manage documents needing GCFO approval.
• Follow up on outstanding matters with department heads.
• Handle confidential information with discretion.

Skills

Attention to detail

Proficiency in English

Organizational skills

Ability to work under pressure

Results-driven

Education

Degree in Accounting, Finance, or Business Administration

Job description

Personal Assistant (Executive Secretary To CFO)

Candidates from an accounting background who wish to transition into a PA/business support role are encouraged to apply. This role focuses primarily on business support responsibilities.

Key Responsibilities

Meeting & Board Coordination

• Schedule, organize, and coordinate meetings, including board-level sessions.
• Prepare agendas and ensure timely updates to the meeting calendar.
• Record accurate minutes and distribute them promptly.
• Track business action items and ensure timely follow‑ups.

Email & Communication Management

• Monitor the GCFO’s email inbox and respond on their behalf where appropriate.
• Draft, review, and refine business correspondence in English (Mandarin proficiency is an added advantage).

Document & Approval Handling

• Sort, prioritize, and manage documents and emails requiring GCFO review and approval.
• Ensure time‑sensitive materials are processed and approved within required timelines.

Task & Deadline Monitoring

• Follow up with Heads of Departments on outstanding matters.
• Monitor deadlines and escalates issues when necessary.

Administrative & Confidential Support

• Handle confidential information with utmost discretion.
• Willingness to stay beyond office hours and work overtime when required.

Requirements

Education

• Degree in Accounting, Finance, Business Administration, or a related discipline.
• Strong preference for candidates with an accounting or finance background.

Experience

• Prior experience supporting C‑Suite executives in a publicly listed or large organization is preferred.
• Candidates without PA experience but with strong accounting/finance backgrounds will also be considered.

Skills & Attributes

• Exceptional attention to detail and accuracy, especially in minute‑taking.
• Excellent command of English; Mandarin is an advantage.
• Highly organized, proactive, and able to perform effectively under pressure.
• Strong sense of urgency with the ability to prioritize tasks efficiently.
• Assertive, results‑driven, and diligent in follow‑ups.