Personal Assistant / Executive Assistant to Managing Director

Janamuda Sdn Bhd; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A fast-growing KL-based company is seeking a Personal Assistant/Executive Assistant to support the Managing Director. Key responsibilities include managing schedules, coordinating with teams, and maintaining accurate records. The ideal candidate will have a diploma or degree in Business Administration, strong organisational and communication skills, and at least 1 year of relevant experience. This role offers a competitive salary of RM 5,000 – RM 7,500 per month, with opportunities for professional development and a supportive work environment.

Benefits

Competitive salary

Performance bonus plan

Catered team lunches

Free-flow ice cream for all employees

Qualifications

• 1+ year experience as a Personal/Executive Assistant, preferably supporting senior management.
• Exceptional attention to detail and a high level of accuracy in work.
• Willing to occasionally work beyond normal office hours.

Responsibilities

• Provide full executive support to the Managing Director.
• Coordinate with key teams to update the Managing Director on business performance.
• Organise and maintain proper digital and physical filing of documents.

Skills

Organisational skills

Communication skills

Confidentiality

Time management

Proactivity

Education

Diploma / Degree in Business Administration

Job description

Personal Assistant / Executive Assistant to Managing Director

Enjoy being the steady right hand who keeps everything on track? We’re a fast-growing KL-based company and our Managing Director is looking for a sharp PA/EA to help drive the business forward.

In this role, you’ll sit close to leadership, handle sensitive information, and ensuring day-to-day operations run smoothly. If you’re organised, discreet, proactive, and love bringing structure to a busy, fast-paced environment, you’ll thrive here.

Key Responsibilities

Executive Support

Provide full executive support to the Managing Director, including calendar management, meetings, travel, and confidential correspondence.

Prepare agendas, take minutes, track decisions, and ensure timely follow-up on all action items.

Support problem-solving and crisis management on behalf of the Managing Director

Assist with ad hoc tasks and special projects assigned by the Managing Director

Business Coordination

Coordinate with key teams (e.g. marketing, operations, customer service, warehouse, finance) to keep the Managing Director updated on business and e-commerce performance

Optimise and implement more efficient processes, workflows, and SOPs across departments

Communication & Stakeholder Management

Act as a liaison between the Managing Director and other departments to ensure clear and effective communication

Coordinate with internal and external stakeholders, including partners, vendors, and key clients, on behalf of the Managing Director

Administrative & Personal Support

Organise and maintain proper digital and physical filing of documents, records, and confidential information

Handle occasional personal matters and arrangements for the Managing Director (e.g. appointments, bookings, renewals)

Requirements (What We’re Looking For)

Diploma / Degree in Business Administration, Management, Secretarial Studies or related field

Minimum 1 year experience as a Personal Assistant / Executive Assistant, preferably supporting senior management

Strong organisational and time management skills with the ability to multitask and work under pressure

Excellent communication and interpersonal skills, with the confidence to interact with all levels of the organisation

Exceptional attention to detail and a high level of accuracy in work

Ability to work independently with minimal supervision and take initiative in solving problems

High level of discretion and confidentiality when handling sensitive information

Good command of English and Bahasa Malaysia (both written and spoken); Mandarin is a plus

Proactive, resourceful and adaptable in a fast-paced working environment

Willing to occasionally work beyond normal office hours when required

What We Offer

At Janamuda Sdn Bhd, we are committed to providing our employees with a supportive and rewarding work environment. You can expect competitive remuneration, opportunities for professional development, and a range of benefits to support your work-life balance. We also prioritise the wellbeing of our team and encourage open communication to ensure yourneedsaremet.

Competitive salary: RM 5,000 – RM 7,500/month (commensurate with experience & performance).

Opportunities to grow with a fast-scaling e-commerce business

Supportive, dynamic and entrepreneurial work environment

Competitive base salary (reviewed annually)

Performance bonus plan

EPF / SOCSO / EIS contributions

Catered team lunches

Inclusive events & birthday celebrations

Free-flow ice cream for all employees!

3 mins walk from MRT Kentonmen

Unlock job insights

Your application will include the following questions:

• Do you have secretarial experience?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Executive Assistant to the Managing Director?
• Which of the following languages are you fluent in?
• Are you willing to undergo a pre-employment background check?