Personal Assistant cum Admin (PA)

WediaLab; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic technology company in Kuala Lumpur is seeking a Personal Assistant to provide administrative support to executives. Responsibilities include managing documents, communicating with stakeholders, and coordinating meetings. The ideal candidate is experienced, details-oriented, and fluent in Mandarin, willing to travel for management tasks. This role offers the opportunity to enhance efficiency and drive organizational activities.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.
• Ability to communicate in Mandarin to deal with Chinese stakeholders.
• Willingness to travel with management.
• Meticulous attention to detail in all tasks and responsibilities.
• Ability to maintain accuracy in a fast-paced environment.
• Strong problem-solving abilities with a proactive approach.
• Professionalism in dealing with diverse stakeholders.
• Proficient in office software (Microsoft Office suite).

Responsibilities

• Provide comprehensive administrative support to executives.
• Manage and organize documents, emails, and other materials.
• Prepare and edit correspondence, reports, and presentations.
• Serve as a liaison between executives and stakeholders.
• Schedule and coordinate meetings, ensuring all resources are prepared.
• Record meeting minutes and follow up on action items.
• Streamline administrative processes to enhance efficiency.

Skills

Administrative support

Communication in Mandarin

Problem-solving

Attention to detail

Proficient in Microsoft Office

Job description

Responsibilities

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and meeting coordination.


• Manage and organize documents, emails, and other materials, ensuring a systematic filing system.


• Prepare and edit correspondence, reports, and presentations.


• Serve as a liaison between executives and internal/external stakeholders.


• Respond to inquiries and requests with professionalism and efficiency.


• Schedule and coordinate meetings, ensuring all necessary resources and materials are prepared.


• Record meeting minutes and follow up on action items.


• Streamline administrative processes to enhance efficiency.


• Identify areas for improvement and implement solutions.


• Demonstrate strong problem-solving skills to address challenges and obstacles.


• Proactively identify and resolve issues before they escalate.


• Assist in planning and coordinating events, workshops, and other organizational activities.


• Ensure all logistical arrangements are in place.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.


• Ability to communicate in Mandarin in order to deal with Chinese stakeholders.


• Willingness to travel with management.


• Meticulous attention to detail in all tasks and responsibilities.


• Ability to maintain accuracy in a fast-paced environment.


• Strong problem-solving abilities with a proactive and solution-oriented approach.


• Professionalism in dealing with diverse stakeholders.


• Proficient in office software (Microsoft Office suite).