Personal Assistant

GOLDEN VILLAGE PROPERTIES SDN BHD; Shah Alam; On-site; MYR 20,000 - 100,000; Full time

Job summary

A property management company in Shah Alam is seeking an experienced secretary to provide comprehensive administrative support to the Director. The ideal candidate will manage calendars, prepare reports, and coordinate correspondence. A Diploma or Bachelor’s Degree in a relevant field and a minimum of 3 years experience are required. Proficiency in Microsoft Office and the ability to communicate in Mandarin and English are advantageous. This role demands excellent organizational and interpersonal skills to navigate daily operations effectively.

Qualifications

• Minimum 3 years of relevant working experience in a similar role, preferably supporting senior management or directors.
• Proficient in Microsoft Office and other relevant software.
• Proficiency in Mandarin and English is an added advantage.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Director.
• Manage the Director’s calendar and schedule appointments.
• Prepare and coordinate correspondence, reports, and presentations.

Skills

Excellent organizational skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Multitasking

Time management

Education

Diploma or Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Provide comprehensive secretarial and administrative support to the Director in daily operations and business activities.

Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.

Prepare and coordinate correspondence, reports, presentations, and meeting materials as required.

Handle confidential information with discretion and maintain a high level of professionalism at all times.

Act as a liaison between the Director and internal departments, clients, and external stakeholders.

Coordinate, track, and follow up on tasks, projects, and deadlines to ensure timely completion.

Assist in organizing company events, meetings, and business functions.

Perform general administrative duties including filing, documentation, and record-keeping.

Undertake ad-hoc assignments or special projects as directed by the Director.

Requirements

Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field.

Minimum 3 years of relevant working experience in a similar role, preferably supporting senior management or directors.

Excellent organizational, communication, and interpersonal skills.

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.

Strong sense of responsibility with high levels of confidentiality and professionalism.

Ability to multitask, prioritize effectively, and work independently with minimal supervision.

Pleasant personality with a positive attitude and good time management skills.

Proficiency in Mandarin and English is an added advantage for liaising with stakeholders.