Personal Assistant

Golden Village Properties Sdn Bhd; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading property management company in Malaysia is seeking a dedicated Administrative Assistant to support the Director with comprehensive secretarial and administrative tasks. The role includes managing calendars, preparing reports, and liaising with various stakeholders. The ideal candidate must possess a Diploma or Bachelor's Degree, have a minimum of 3 years of relevant experience, and demonstrate excellent organizational skills. Proficiency in Microsoft Office and bilingual skills in Mandarin and English are preferred, ensuring professional handling of confidential information and project deadlines.

Qualifications

• Minimum 3 years of relevant experience supporting senior management or directors.
• Ability to handle confidential information professionally.
• Proficiency in Mandarin and English is an added advantage.

Responsibilities

• Provide secretarial and administrative support to the Director.
• Manage the Director’s calendar and schedule meetings.
• Prepare and coordinate correspondence and reports.
• Act as a liaison between the Director and stakeholders.
• Assist in organizing company events and functions.

Skills

Organizational skills

Communication skills

Interpersonal skills

Time management skills

Multitasking

Education

Diploma or Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the Director in daily operations and business activities.
• Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and coordinate correspondence, reports, presentations, and meeting materials as required.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Act as a liaison between the Director and internal departments, clients, and external stakeholders.
• Coordinate, track, and follow up on tasks, projects, and deadlines to ensure timely completion.
• Assist in organizing company events, meetings, and business functions.
• Perform general administrative duties including filing, documentation, and record-keeping.
• Undertake ad-hoc assignments or special projects as directed by the Director.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field.
• Minimum 3 years of relevant working experience in a similar role, preferably supporting senior management or directors.
• Excellent organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong sense of responsibility with high levels of confidentiality and professionalism.
• Ability to multitask, prioritize effectively, and work independently with minimal supervision.
• Pleasant personality with a positive attitude and good time management skills.
• Proficiency in Mandarin and English is an added advantage for liaising with stakeholders.