Personal Assistant

GIANT FOREST LIFESTYLES (MALAYSIA) SDN. BHD.; Puchong; On-site; MYR 20,000 - 100,000; Full time

Job summary

A vibrant lifestyle company in Puchong is seeking a highly organized Personal Assistant to the CEO. The selected candidate will support executive-level tasks, manage sensitive information, and maintain corporate documents. Fluency in Chinese and English is required, alongside strong organizational skills and attention to detail. The role involves working directly with senior leadership while ensuring that all documentation and filing are accurate and up to date. This is a unique opportunity to contribute significantly to the operational efficiency of the organization.

Qualifications

• Must be fluent in Chinese (Mandarin) for reading and basic writing.
• Strong organisational skills and attention to detail are essential.
• Ability to manage sensitive information with discretion is required.

Responsibilities

• Handle filing, data entry, and document organisation for the Hong Kong companies.
• Read, prepare, and manage Chinese-language forms, invoices, and statements.
• Liaise with company secretaries, banks, and service providers when needed.
• Maintain updated corporate records, resolutions, and databases.
• Ensure company documents are organized and easy to retrieve.
• Prepare documentation for annual filings, audits, and compliance.

Skills

Fluent in Chinese (Mandarin)

Fluent in English

Strong organisational skills

Attention to detail

Ability to manage sensitive information

Good communication skills

Job description

Overview

We are looking for a highly organised, detail‑oriented Personal Assistant to the CEO who is fluent in Chinese and English to support executive‑level tasks and assist with cross‑border documentation, especially for our overseas based investment entities.

Candidate Profile

• Strong in documentation and filing.
• Good with accuracy and follow‑through.
• Responsible with confidential information.
• Comfortable working directly with a CEO.
• Able to work independently with minimal supervision.

Key Responsibilities

• Handle filing, data entry, and document organisation for our Hong Kong‑based companies.
• Read, prepare, and manage Chinese‑language forms, invoices, statements.
• Liaise with company secretaries, banks, and service providers (where needed).
• Maintain updated corporate records, resolutions, and databases.
• Maintain structured filing systems—digital and physical.
• Ensure company documents are up‑to‑date, organised, and easy to retrieve.
• Prepare documentation for annual filings, audits, and compliance.

Requirements

• Fluency in Chinese (Mandarin) for reading and basic writing.
• Strong organisational skills and attention to detail.
• Ability to manage sensitive information with discretion.
• Comfortable working directly with senior leadership.
• Good command of English and Chinese Cantonese/Mandarin.
• Proactive, reliable, and able to work independently.