Personal Assistant

White Houze Food; Penang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A growing food company in Penang is looking for a Personal Assistant to support the Director in daily administrative, purchasing, HR, and coordination tasks. The ideal candidate is organized, resourceful, and enjoys multitasking. Responsibilities include managing schedules, procurement, client support, HR assistance, and office management. Strong communication skills and proficiency in Microsoft Office are essential. This role is perfect for a proactive team player who can handle sensitive information with discretion.

Responsibilities

• Manage the Director’s calendar, appointments, and correspondence.
• Place stock orders and liaise with suppliers.
• Prepare quotations and respond to customer inquiries.
• Help prepare letters and schedule interviews.
• Assist with operational tasks and project coordination.
• Oversee supplies and general office management.

Skills

Strong communication skills

Detail-oriented

Proactive

Microsoft Office

Ability to handle sensitive information

Team player

Job description

Join our growing team as a Personal Assistant to support our Director in managing day-to-day admin, purchasing, HR, and coordination tasks. If you’re organized, resourceful, and enjoy multitasking, this role is for you!

Key Responsibilities

• Admin & Scheduling:
  Manage the Director’s calendar, appointments, and correspondence. Handle official paperwork and maintain confidentiality.
• Procurement & Purchasing:
  Place stock orders, compare prices, and liaise with suppliers to ensure timely and cost-effective purchasing.
• Quotation & Client Support:
  Prepare quotations, respond to customer inquiries, and keep track of pricing and contacts.
• HR Assistance:
  Help prepare letters, schedule interviews, and maintain employee records.
• Operational & Finance Support:
  Assist with simple operations tasks, follow-ups, document checks, and event/project coordination.
• Office Management:
  Oversee supplies, keep the office organized, and handle general admin tasks.

Who We’re Looking For

• Strong communication skills (English required)
• Organized, detail-oriented, and proactive
• Comfortable with Microsoft Office
• Able to handle sensitive information with discretion
• Independent, yet a great team player

Reports To: Director