Personal Assistant

BOULDER BUILT CONSTRUCTION SENDIRIAN BERHAD; Kuching; On-site; MYR 20,000 - 100,000; Full time

Job summary

A construction company in Kuching is seeking an administrative professional. The role involves handling project administration, liaising with various stakeholders, and managing HR tasks. Applicants should have a relevant diploma or degree and at least 3 years of related experience, ideally in construction. Proficiency in Microsoft Office and strong communication skills in English, Bahasa Malaysia, and Mandarin are essential. This position offers an opportunity to work independently and manage confidential matters.

Qualifications

• Minimum 3 years of experience in a similar role; construction experience is a plus.
• Intermediate proficiency in Microsoft Office Suite.
• Ability to handle confidential matters with discretion.

Responsibilities

• Handle all administrative duties and project administrations.
• Ensure timely processing of documents.
• Liaise with local authorities and suppliers for project issues.
• Manage HR activities including recruitment and interviews.
• Prepare and compile documents for contract awards.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Time management

Communication in English

Communication in Bahasa Malaysia

Communication in Mandarin

Education

Advanced/Higher/Graduate Diploma or Bachelor's Degree in Secretarial courses, Business Administration

Job description

Responsibilities

• All admin duties such as handling filings and project administrations.
• Consistent follow-up to ensure documents are processed and recorded in a timely manner.
• Assist in sourcing of product/material as well as pricing.
• Handle incoming and outgoing office correspondence and project drawings.
• liaise with local authorities, consultants, contractors, sub‑contractors, suppliers and insurance companies related to project issues.
• Preparation and compilation of contract awards to contractors and sub‑contractors; coordinate arranging documents for signing.
• Assist in defect rectification submissions by purchasers and track rectification timelines and completion.
• Prepare and attend queries/quarterly reports to various departments such as CIDB, DOSH, JPPH, NAPIC within stipulated periods.
• Responsible for the company’s human resources activities, including recruitment screening, interview arrangements, drafting letters of offer, appointment and confirmation, and all related HR tasks.
• Undertake any other ad‑hoc tasks and related duties as required by the Director.

Job Requirements

• Candidate must possess at least an Advanced/Higher/Graduate Diploma, Bachelor’s Degree in Secretarial courses, Business Administration or equivalent.
• At least 3 years of working experience in the same or similar role; experience in construction, building, consulting or property development is an added advantage.
• Intermediate level proficiency in Microsoft Word, Excel and PowerPoint.
• Excellent command of written and spoken English, Bahasa Malaysia and Mandarin to effectively communicate with Mandarin‑speaking clients.
• Ability to exercise discretion in dealing with confidential or sensitive matters.
• Confident and able to work on own initiative and with limited supervision.
• Strong organization, prioritization and time‑management skills.