Personal Assistant

Aurora Pinnacle Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A real estate firm in Kuala Lumpur is seeking a Personal Assistant to aid the Director with administrative tasks. Key responsibilities include coordinating property viewings, preparing documents, and managing communications with clients and stakeholders. The ideal candidate has experience as a Personal Assistant or Admin Executive, especially in real estate, and possesses strong organizational and communication skills. Benefits include annual leave and training opportunities.

Benefits

Annual Leave

EPF / SOCSO / PCB

Training Provided

Qualifications

• Experience in real estate/property is an added advantage.
• Able to handle confidential information with professionalism.
• Responsible, proactive, and able to work independently.

Responsibilities

• Assist the Director/Agent with daily administrative tasks.
• Coordinate property viewings and client appointments.
• Prepare and organize real estate documents.
• Manage calls, emails, and inquiries with stakeholders.
• Maintain and update property listings and marketing materials.

Skills

Proven experience as a Personal Assistant, Admin Executive

Strong understanding of real estate terms

Excellent communication and coordination skills

Proficient in Microsoft Office

Strong organizational skills

Good time management

Job description

Requirements

• Proven experience as a Personal Assistant, Admin Executive, or similar role (experience in real estate/property is an added advantage)
• Strong understanding of real estate terms, documents, and processes (S&P, tenancy agreements, loan documents, etc.)
• Excellent communication and coordination skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic digital tools
• Strong organizational skills with high attention to detail
• Able to handle confidential information with professionalism
• Good time management and able to multitask under tight schedule
• Responsible, proactive, and able to work independently with minimal supervision

Responsibilities

• Assist the Director/Agent with daily administrative and operational tasks
• Coordinate and schedule property viewings, client appointments, meetings, and site visits
• Prepare and organize real estate documents such as tenancy agreements, S&P documents, invoices, forms, and reports
• Manage calls, emails, inquiries, and follow-ups with clients, lawyers, bankers, and other stakeholders
• Maintain and update property listings, marketing materials, and social media postings (if needed)
• Support in property marketing activities such as photo-taking, advertising, and content preparation
• Organize and maintain filing systems, client databases, and transaction records
• Handle basic bookkeeping tasks related to property deals
• Conduct research on property prices, market comparisons, and project details when required
• Assist in day-to-day operations and perform ad-hoc tasks assigned by the Director

Benefits

• Annual Leave
• EPF / SOCSO / PCB
• Training Provided

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