Personal Assistant

Chin Hin Group Berhad; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading Malaysian company is seeking a Personal Assistant to provide day-to-day administrative and personal support. Responsibilities include managing schedules, preparing documents, coordinating meetings, and assisting with project management. Candidates should have a diploma or degree in Business Administration or Project Management and at least 3 years of experience in a similar role. Strong organizational, communication skills, and proficiency in Microsoft Office are essential for this position.

Qualifications

• At least 3 years of experience as a Personal Assistant or in a similar role.
• Energetic, versatile, and willing to take on diverse responsibilities.
• A positive attitude and fast learner with flexible work arrangements.

Responsibilities

• Provide day-to-day administrative support and handle correspondence.
• Prepare documents, reports, presentations, and meeting materials.
• Assist with project management matters and maintain confidentiality.

Skills

Organizational skills

Coordination skills

Time-management skills

Tech-savvy

Good communication skills in English

Flexibility

Education

Diploma or Degree in Business Administration or Project Management

Tools

Microsoft Office

Digital tools

Job description

Provide day-to-day administrative and personal support, including calendar management, scheduling, and travel arrangements

Handle correspondence, emails, calls, and follow-ups on behalf of the superior

Prepare documents, reports, presentations, and meeting materials as required

Coordinate meetings, take minutes, and track action items to ensure timely follow-up

Assist the superior in project management matters, including coordinating timelines, monitoring progress, and following up with internal teams, consultants, and contractors

Support project documentation, progress updates, and status reporting

Assist with ad-hoc tasks, personal errands, and special assignments as needed

Liaise with internal teams and external parties professionally and discreetly

Maintain confidentiality and handle sensitive information with professionalism

Requirements

• Diploma or Degree in Business Administration, Project Management, or related field
• At least 3 years of working experience as a Personal Assistant or in a similar role
• Energetic, versatile, and willing to take on diverse responsibilities
• Strong organizational, coordination, and time-management skills
• Able to multitask and work independently with minimal supervision
• Tech-savvy with proficiency in Microsoft Office and digital tools
• Good communication skills in English (Mandarin is an added advantage)
• Positive attitude, fast learner, and flexible with work arrangements