Payroll Specialist, Human Resources, Malaysia

DSV - Global Transport and Logistics; Bayan Lepas; On-site; MYR 45,000 - 60,000; Full time

Job summary

A leading global logistics firm in Penang is seeking a Payroll Specialist to manage the payroll process and ensure timely salary disbursements. The ideal candidate will have 2-3 years of experience in payroll processing, strong attention to detail, and proficiency in payroll software such as SAP and Workday. Join this forward-thinking company that values inclusivity and collaboration in its dynamic environment.

Qualifications

• Minimum 2-3 years of hands-on end-to-end payroll processing experience.
• Experience in a MNC or large workforce environment is preferable.
• Strong confidentiality and data protection ethics.

Responsibilities

• Perform comprehensive payroll operations including calculations and validations.
• Collaborate with local authorities and payroll service providers.
• Ensure timely resolution of payroll-related queries from employees.

Skills

Attention to detail

Microsoft Excel proficiency

Analytical problem-solving

Interpersonal communication

Education

Diploma or Bachelor's degree in Human Resources, Accounting, Finance

Professional payroll certifications (e.g., CPP, PCP)

Tools

BIPO

SAP

Workday

Job description

Job Req Number: 99116

Time Type: Full Time

The Payroll Specialist role is responsible for managing the end-to-end payroll process to ensure accurate and timely payment of salaries, statutory contributions, and related benefits. This role requires strict adherence to statutory regulations, internal policies, and data confidentiality standards. He/ She will also prepare payroll reports, coordinate with HR and Finance teams, and respond to employee inquiries regarding payroll matters.

Main Tasks:

• Perform comprehensive payroll operations, including data collection and maintenance in the system, payroll calculations and validations, and the processing of payment requests and deliveries in an accuracy and timely manner.
• Collaborate with local authorities (LHDN, KWSP, PERKESO, LHDN, Zakat) and payroll service providers on pension, social insurance, tax, and other statutory matters.
• Prepare various payroll-related reports such as reconciliation, movement, headcount, pay summary, cost center allocation, and payroll breakdown reports.
• Maintain accurate and up-to-date payroll records and staff information in HRIS and payroll system.
• Coordinate with external vendors to ensure smooth payroll operations.
• Update and maintain payroll guidelines and procedures.
• Participate in internal and external payroll audits.
• Support year-end processes such as EA form issuance, tax submission, and reporting.
• Handle payroll-related queries from employees in a timely and professional manner.

Requirements

• Diploma or Bachelor’s degree in Human Resources, Accounting, Finance, or related field.
• Professional payroll certifications (e.g., CPP, PCP, or equivalent) are an advantage.
• Minimum 2–3 years of hands-on end-to-end payroll processing experience, preferably in a MNC or large workforce environment.
• Experience using payroll software (e.g., BIPO, SAP, Workday, HR2000, UBS or similar).
• Proficient in Microsoft Excel (pivot tables, VLOOKUP, and formulas) and data analysis.
• High attention to detail and accuracy.
• Strong confidentiality and data protection ethics.
• Excellent time management skills to meet tight deadlines.
• Analytical problem-solving skills.
• Good interpersonal and communication skills.
• Ability to adapt to regulatory and system changes.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.