Payroll Specialist

Scania Malaysia; Shah Alam; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading automotive company based in Malaysia seeks a Payroll Administrator to enhance payroll systems and operations. The ideal candidate will ensure accurate payroll processing, comply with local legislation, and build internal client relationships. Responsibilities include data analysis, managing payroll discrepancies, and generating insights for continuous improvement. A Bachelor's degree is required. This role offers an opportunity to work in a collaborative environment focused on high-quality service delivery.

Responsibilities

• Provide accurate processing of payroll and maintain payroll data.
• Deliver financial reconciliations and manual payments as needed.
• Identify and report noncompliance issues within payroll operations.
• Conduct HR data processing and improve data collection tools.
• Prepare various data and analytics reports.

Skills

Payroll processing

Data analysis

Problem-solving

HR data management

Compliance knowledge

Education

Bachelor's Degree or Equivalent Level 6

Job description

Role Summary

Provide support to payroll administration and related systems by preparing and managing integrations, file imports and exports, and ad hoc payroll reports. Compile and perform quality checks on monthly and annual reporting for external authorities as well as internal and external stakeholders. Investigate and resolve complex payroll discrepancies. Cooperate with payroll and HR colleagues, labour law representatives, finance, and accounting functions in order to maintain, administer and develop the payroll related systems and payroll operations in compliance with local legislation, collective bargaining agreements, policies, and procedures.

Job Responsibilities

Payroll Administration

Deliver accurate and timely processing of payroll; input and maintain payroll data; check payrolls for accuracy prior to submission; prepare complex manual payments when required; complete financial reconciliations.

Operational Compliance

Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct reporting these instances and escalating issues as appropriate.

Solutions Analysis

Interpret data and identify possible answers. Involves navigating a wide variety of processes, procedures, and precedents.

HR Data Management

Carry out complex HR data processing tasks; advise colleagues when needed and use expertise to help improve data collection tools and administration processes.

Insights and Reporting

Contribute to the preparation of various data and analytics reports.

Policy Development and Implementation

Work within established procedures to achieve specified goals.

Continuous Improvement

Contribute to reviewing existing operations in own area of work, and generate new ideas to assist in identifying continuous improvements.

Information and Business Advice

Resolve queries from internal or external customers or suppliers by providing information on complex processes and the related policies, referring issues to others where necessary for interpretation of policy.

Internal Client Relationship Management

Build effective working relationships within the internal client organization, delivering high-quality professional services with guidance from senior colleagues.

Project Management

Work within an established project management plan to achieve specific goals.

Document Preparation

Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.

HR Data Analytics and Insights

Deliver analyses of HR data; identify trends and contribute to the creation of HR insights that enable the diagnosis of business issues, enhancement of employee engagement, and/or improvement of business performance.

Education

• Bachelor's Degree or Equivalent Level 6