Payroll Specialist

Bjak Sdn Bhd; Selangor; On-site; MYR 60,000 - 85,000; Full time

Job summary

A dynamic payroll management firm located in Malaysia is seeking a detailed-oriented Payroll Specialist responsible for managing the entire payroll process across Malaysia and other countries. This role requires a strong understanding of payroll legislation, excellent analytical skills, and the ability to handle sensitive information with confidentiality. Join a fast-paced environment offering opportunities for career growth into senior roles while enhancing payroll processes and compliance.

Qualifications

• 3+ years of payroll experience, preferably multi-country or regional.
• Strong understanding of Malaysian payroll legislation and statutory requirements.
• High attention to detail, accuracy, and problem-solving skills.

Responsibilities

• Manage end-to-end payroll processing accurately for Malaysia and other assigned countries.
• Ensure compliance with labour laws and statutory contributions.
• Conduct monthly payroll reconciliations and manage internal audits.

Skills

Payroll processing

Analytical skills

Confidentiality

Stakeholder management

Process improvement

Tools

Payroll systems

HRIS tools

Job description

The Payroll Specialist is responsible for delivering 100% accurate, timely, and compliant payroll across Malaysia and overseas entities. You will manage end-to-end payroll processing, statutory submissions, vendor coordination, and internal controls to ensure employees are paid correctly and on time - every cycle, without fail.

This role requires precision, strong analytical skills, confidentiality, and the ability to manage both in-house and vendor-supported payroll across multiple countries.

What You’ll Own

1. End-to-End Monthly Payroll

• Prepare and process monthly payroll for Malaysia and other assigned countries.
• Validate all payroll inputs: new joiners, resignations, allowances, shifts, claims, incentives, deductions, attendance, OT, and more.
• Work closely with HR Ops, HRBP, and Finance to ensure all data is accurate, complete, and approved.

2. Statutory Compliance & Submissions

• Manage statutory contributions and submissions (EPF, SOCSO, EIS, LHDN, income tax) once payroll transitions fully in-house.
• Ensure all payroll processes comply with labour laws and regulatory requirements across all countries.
• Stay updated on statutory changes and apply updates immediately.

3. Payroll Controls, Audits & Reconciliation

• Conduct monthly payroll reconciliations and error checks before payout.
• Manage internal and external payroll audits with high accuracy and readiness.
• Maintain strong payroll controls, documentation, and audit trails.

4. Salary Adjustments & Compensation Inputs

• Process salary changes, promotions, bonuses, allowances, incentives, and ad‑hoc payments.
• Ensure accurate and timely calculations for all compensation-related items.
• Maintain full confidentiality and data security at all times.

5. Vendor Management & EOR Coordination

• Manage payroll vendors, regional payroll partners, and EOR service providers.
• Validate vendor outputs, ensure accuracy, and resolve discrepancies.
• Ensure vendors follow timelines, SLAs, and compliance standards.

6. Process Improvement & Automation

• Identify gaps, recurring issues, or inefficiencies in payroll processing.
• Recommend and execute improvements to streamline workflows and reduce errors.
• Improve payroll SOPs, documentation, checklists, and process controls.
• Work closely with People Ops & Culture Lead to enhance payroll automation and HRIS integration.

7. Reporting & Documentation

• Prepare payroll reports for Finance, HR, and management.
• Maintain accurate payroll records, dashboards, and documentation for all countries.
• Support budgeting, forecasting, and compensation analysis where required.

What You Bring

• 3+ years of payroll experience, preferably multi-country or regional.
• Strong understanding of Malaysian payroll legislation and statutory requirements.
• Experience with payroll systems and HRIS tools.
• High attention to detail, accuracy, and problem‑solving skills.
• Ability to manage confidential information with full professionalism.
• Strong stakeholder management - able to coordinate with HR, Finance, vendors, and leaders.
• Proactive mindset with a drive to improve processes continuously.

Why Join Us

• High ownership over payroll across Malaysia and regional markets.
• Opportunity to build and refine payroll processes as the company scales.
• Work in a fast‑paced environment that values speed, accuracy, and excellence.
• Clear career growth into Senior Payroll Specialist or Compensation & Benefits roles.
• Be part of a People team committed to strong execution, compliance, and employee trust.