Payroll Administrative Executive (12 months Contract)

Chubb; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading insurance company is looking for a Payroll Administrative Executive in Kuala Lumpur. This role involves managing employee records and supporting payroll operations across APAC by ensuring compliance with statutory submissions. Ideal candidates will have a Bachelor's degree in HR or Business Administration and 1-2+ years of experience in payroll administration. Strong organizational skills and proficiency in MS Office are essential.

Qualifications

• 1-2+ years of experience in payroll administration or HR operations.
• Familiarity with country statutory requirements and government portals in Southeast Asia.
• Ability to handle confidential information with integrity.

Responsibilities

• Record accurate employee details in government portals.
• Maintain accurate and up-to-date employee payroll records.
• Prepare, submit, and file statutory reports as required.

Skills

Organizational skills

Attention to detail

Proficiency in MS Office

Good communication skills in English

Education

Bachelor’s degree in Human Resources or Business Administration

Tools

Payroll or HR system

Job description

Job Summary

The Payroll Administrative Executive will support payroll operations across APAC by managing employee records, handling statutory submissions, and ensuring compliance with local regulations. This role does not involve payroll processing but focuses on administrative tasks to support the payroll function.

Responsibilities

• Record accurate employee details in government portals and ensure timely updates for all statutory requirements (e.g., social security, tax, provident fund) across Southeast Asia.
• Maintain accurate and up-to-date employee payroll records, including personal data, statutory documents, and benefits information.
• Prepare, submit, and file statutory reports and documentation as required by local authorities in each country.
• Liaise with HR, Finance, and external vendors to gather and verify payroll-related documentation.
• Respond to employee queries related to payslips, ESS login, government submissions, and payroll items.
• Support audit and ensure all payroll administrative activities comply with internal controls and company policies.
• Monitor changes in local payroll-related legislation and update processes accordingly.
• Assist with payroll system data entry, testing, and documentation as needed.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 1-2+ years of experience in payroll administration or HR operations, preferably in a regional or multi-country environment.
• Familiarity with any country statutory requirements and government portals in Southeast Asia (e.g., Singapore, Malaysia, Indonesia, Thailand, Philippines, Vietnam).
• Strong organizational skills and attention to detail.
• Proficient in MS Office.
• Ability to handle confidential information with integrity.
• Good communication skills in English; knowledge of additional Southeast Asian languages is a plus.
• Experience supporting payroll or HR administration in a multinational company.
• Experience in handling any payroll or HR system.
• Knowledge of expatriate statutory requirements.
• Professional certification in HR or payroll administration is an advantage