Payroll Administrative Executive (12 months Contract)

Chubb Insurance; Kuala Lumpur; On-site; MYR 126,000 - 190,000; Full time

Job summary

A leading insurance company is seeking a Payroll Administrative Executive for a 12-month contract in Kuala Lumpur. The role focuses on supporting payroll operations across APAC, managing employee records, and ensuring compliance with local regulations. Key responsibilities include maintaining payroll records, preparing statutory reports, and liaising with HR and Finance. The ideal candidate holds a Bachelor's degree in HR or related field and has 1-2 years' experience in payroll administration, preferably in a multinational setting. Proficiency in MS Office is required, and knowledge of additional Southeast Asian languages is a plus.

Qualifications

• 1-2+ years of experience in payroll administration or HR operations.
• Familiarity with statutory requirements in Southeast Asia.
• Experience supporting payroll in a multinational company.

Responsibilities

• Record employee details in government portals and ensure updates.
• Maintain accurate payroll records and submit statutory documentation.
• Liaise with HR and Finance to verify payroll-related documentation.

Skills

Organizational skills

Attention to detail

Communication skills in English

Proficient in MS Office

Education

Bachelor's degree in Human Resources or related field

Tools

Payroll or HR systems

Job description

Payroll Administrative Executive (12 months Contract)

Job Summary: The Payroll Administrative Executive will support payroll operations across APAC by managing employee records, handling statutory submissions, and ensuring compliance with local regulations. This role does not involve payroll processing but focuses on administrative tasks to support the payroll function.

Key Responsibilities

• Record accurate employee details in government portals and ensure timely updates for all statutory requirements (e.g., social security, tax, provident fund) across Southeast Asia.
• Maintain accurate and up-to-date employee payroll records, including personal data, statutory documents, and benefits information.
• Prepare, submit, and file statutory reports and documentation as required by local authorities in each country.
• Liaise with HR, Finance, and external vendors to gather and verify payroll-related documentation.
• Respond to employee queries related to payslips, ESS login, government submissions, and payroll items.
• Support audit and ensure all payroll administrative activities comply with internal controls and company policies.
• Monitor changes in local payroll-related legislation and update processes accordingly.
• Assist with payroll system data entry, testing, and documentation as needed.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 1-2+ years of experience in payroll administration or HR operations, preferably in a regional or multi-country environment.
• Familiarity with any country statutory requirements and government portals in Southeast Asia (e.g., Singapore, Malaysia, Indonesia, Thailand, Philippines, Vietnam).
• Strong organizational skills and attention to detail.
• Proficient in MS Office.
• Ability to handle confidential information with integrity.
• Good communication skills in English; knowledge of additional Southeast Asian languages is a plus.
• Experience supporting payroll or HR administration in a multinational company.
• Experience in handling any payroll or HR system.
• Knowledge of expatriate statutory requirements.
• Professional certification in HR or payroll administration is an advantage.