PA & External Relations Officer [Pahang]

Randstad; Kuantan; On-site; MYR 150,000 - 200,000; Full time

Job summary

A well-established Malaysian conglomerate is seeking a PA & External Relations Officer in Kuantan. The role requires managing high-profile corporate and executive functions, serving as a liaison with key stakeholders. Candidates should possess 5-6 years of relevant experience, strong administrative skills, and fluent Bahasa Malaysia. Daily attendance and occasional travel are expected, making it critical to the MD's operations. Competitive benefits such as panel clinic coverage and meals are included.

Benefits

Panel Clinic coverage

Provided mobile phone

Company driver for client visits

Complimentary daily Breakfast and Lunch

Accommodation

Qualifications

• Approximately 5-6 years of experience in a fast-paced environment.
• Must be highly independent, proactive, and action-oriented.
• Strong administrative skills with proficiency in Excel.
• Fluent in Bahasa Malaysia; conversational Mandarin is essential.

Responsibilities

• Liaise with high-level stakeholders including the Royal Family and government agencies.
• Manage the Managing Director's daily appointments and workflow.
• Prepare detailed Meeting Agendas and accurate Meeting Minutes.
• Arrange gifts and materials for official functions.

Skills

Public Relations (P.R.) & High-Level Communication

Executive Support/P.A. Management

Independence & Proactivity in Stakeholder Liaison

Administrative & Reporting Proficiency

Fluent in Bahasa Malaysia

Conversational Mandarin

Education

Bachelor Degree

Tools

Excel

Job description

PA & External Relations Officer [Pahang]

The company is a well‑established Malaysian conglomerate with diverse interests in timber, mining, plantation and property investment. It is based in Pahang, Malaysia.

Job Details

Position: PA & External Relations Officer
Location: Kuantan, Pahang, Malaysia

About the Company

The company is a well‑established Malaysian conglomerate with diverse interests in timber, mining, plantation and property investment. It is based in Pahang, Malaysia.

About the Role

This is a critical high‑profile position reporting directly to the Managing Director. The role is a true hybrid, split equally between corporate PR and executive/personal assistant functions. The successful candidate will be instrumental in managing the MD's daily operations and serving as the primary liaison for critical external bodies, including government agencies. It requires daily office attendance in Kuantan, a proactive, action‑oriented mindset, and occasional travel locally and internationally.

Key Responsibilities

Corporate PR and High‑Level Stakeholder Management (≈50%)

• Liaise and coordinate high‑level communication with key stakeholders, including Royal Family members, State Government, Federal Government, and Government‑Linked Companies (GLCs).
• Maintain and enhance the corporate image, including overseeing the Company Profile and Website.
• Represent the Managing Director or Company in important meetings, events, or official functions, ensuring seamless coordination and diligent follow‑up.
• Liaise and coordinate communication with Overseas Clients.
• Arrange, organize, and prepare gifts and presentation materials for the Director, Royal Family members, VVIPs, VIPs, and Clients for various occasions.
• Handle matters related to honors and awards (Pengurniaan Pingat) as required.

Executive Assistant and Workflow Management (≈50%)

• Calendar & Appointment Management: Keep track of and monitor the Managing Director's daily appointments and upcoming programs.
• Document Control: Assist the MD in managing and reviewing all types of files, project deadlines, and complex workflows (including essential digital communication groups).
• Meeting Coordination: Arrange and coordinate both Management and Departmental meetings.
• Minutes & Reports: Prepare detailed Meeting Agendas and accurate Meeting Minutes. Collect and review all departmental reports to ensure accuracy and completeness before submission to the MD.
• Ad Hoc Support: Assist in ad hoc committee duties and other necessary administrative tasks.

Requirements

• Experience: Approximately 5‑6 years of working experience, ideally in a fast‑paced environment. Experience can be a combination of P.R., P.A., or high‑level administrative roles.
• Mindset: Must be highly independent, talkative, and action‑oriented (“on the go”). A proactive approach to problem‑solving is essential.
• Skills: Strong administrative skills, including high proficiency in Excel and the ability to produce accurate meeting minutes and reports. Must possess a working knowledge of organisational SOPs and effective internal/external contact management.
• Language: Must be fluent in Bahasa Malaysia. Conversational Mandarin is a must.
• Target: The client base is predominantly government‑linked, requiring a professional and culturally sensitive approach.
• Age: Preferred age range is 30 to 45 years old.

Compensation & Logistics

• Work Arrangement: Full‑time, everyday in‑office attendance is required.
• Benefits: Panel Clinic coverage, provided mobile phone, company driver for client visits, complimentary daily Breakfast and Lunch, and Accommodation will be provided.
• Travel: Occasional requirement to travel out‑station (e.g., overnight stays in KL) and one overseas trip per year (e.g., to China).

Skills

Public Relations (P.R.) & High‑Level Communication, Executive Support/P.A. Management, Independence & Proactivity in Stakeholder Liaison, Administrative & Reporting Proficiency.

Qualifications

• Bachelor Degree