Operations Procurement & Contracts Specialist (Sedenak, Johor)

K2 STRATEGIC; Sedenak; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading digital infrastructure firm in Sedenak, Malaysia is seeking a procurement specialist to manage end-to-end operations for MEP infrastructure. The ideal candidate will have over 3 years of experience in procurement, particularly in data centers, and possess strong communication and negotiation skills. Responsibilities include overseeing contract management, supplier performance, and budget forecasting. This role involves regular collaboration and occasional site visits to ensure compliance and operational efficiency.

Qualifications

• 3+ years’ experience in procurement and contract administration.
• Familiarity with data centres or heavy MEP infrastructure preferred.
• Proficient in end-to-end procurement process.

Responsibilities

• Lead competitive sourcing and recommend contract awards.
• Ensure compliance with procurement policies and contract terms.
• Support annual Opex budgeting and track actuals vs plan.

Skills

Strong communication

Negotiation skills

Analytical skills

Proactive approach

Education

Bachelor’s degree in engineering

Diploma in Mechanical Engineering

Job description

Job Summary

K2 is an international developer, owner and operator of hyper-scale digital infrastructure assets. Specialised in providing critical digital infrastructure in the form of Data Centre environments to leading technology companies, lay the physical foundations of the internet, cloud services and tomorrow's digital solutions.

With proven track record operating to world leading service levels, we pride ourselves in being technically focused long-term partners, providing our customers peace of mind when investing in significant physical network, storage and computing resources that provide the digital solutions to millions of users around the world.

We seek to hire the best talent in the industry. Own and execute the E2E operations procurement cycle, ensuring compliant, timely, and cost-effective sourcing of services, materials, and critical spares that support uptime, safety, and lifecycle performance of MEP infrastructure.

Key Responsibilities

Procurement Execution & Compliance

• Lead competitive sourcing, evaluation, and recommendations to contract award and handover including but not limited to MEP refresh / retrofit projects
• Align scope, technical specs, method statements, and commissioning criteria with Technical and Operation Team
• Ensure strict adherence to procurement policies, approval limits, audit trails, and segregation of duties.
• Review and validate supplier invoices, variations, and claims against contract terms, SLAs, and site acceptance criteria.
• Execute purchase and replenishment ("top-up/refill") orders; reconcile receipts, usage, and stock variances.
• Manage commercial change control, instructions, and final account

Contract & Supplier Management

• Liaise with internal legal team the contract lifecycle, oversee contract documentation, negotiate contract details and administer maintenance and services contracts;
• Lead supplier management process, ensure compliance with contract terms, mitigate supplier risks, and conduct inventory analysis
• Coordinate suppliers onboarding including supplier screening (Financial, HSE, ESG, cybersecurity as applicable).
• Monitor supplier performance, facilitate supplier reviews, address resource / budgetary issue, escalations, corrective action tracking and post-incident debriefs to drive continuous improvement.

Cost, Budgeting & Lifecycle

• Support annual Opex budgeting with robust baselines and assumptions; track actuals vs plan and forecast run-rate.
• Maintain operation cost database (materials, labour, spares, contracted services) to enable benchmarking.
• Identify and drive cost saving opportunities, develop and maintain lifecycle cost models for data centre assets.

Data, Reporting & Governance

• Publish monthly dashboards: spend by category/site, savings/avoidance, supplier performance, claims status, inventory KPIs.
• Safekeep contracts, drawings, performance bonds, insurance certificates, warranties, and final accounts (auditable repository).
• Drive process improvement (lead times, first-time-right PO/GR, automation, template standardization).

Working Environment

• Primarily office-based with regular collaboration across departments and regions.
• Occasional travel to active construction and operational data centre sites for inspections, meetings, and contract assessments.
• The role may involve working in high-security environments and exposure to technical equipment areas where safety protocols must be strictly followed.

Key Requirements

• Diploma / Bachelor’s degree in engineering field, cost consultant or equivalent
• 3+ years’ experience in procurement, contract administration; data centres or heavy MEP Infra preferred.
• Proficient in end-to-end procurement process
• Strong communication, negotiation and influencing skills
• Meticulous, analytical, proactive, and able to work independently to tight timelines.

Education

• Bachelors in Electrical Engineering or Procurement & Supply
• Diploma in Mechanical Engineering or Others