OPERATIONS ADMINISTRATIVE EXECUTIVE

Texas Chicken (Malaysia) Sdn Bhd; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading quick service restaurant company located in Petaling Jaya is seeking an Administration Executive to assist in supporting and coordinating daily operational activities. This role is crucial for efficient administration, communication, and reporting. The ideal candidate will have experience in document preparation and operational efficiency. Responsibilities include assisting the Head of Operation, preparing documents, and supporting company events. Strong communication and organizational skills are essential for success in this role.

Qualifications

• Must have experience in administration and coordination roles.
• Experience in preparing reports and documentation is necessary.
• Ability to liaise with various departments effectively.

Responsibilities

• Assist the Head of Operation with routine tasks.
• Prepare internal documents and manage communications.
• Handle utility bill follow-ups and operational reports.
• Support in organizing company events and meetings.

Skills

Communication skills

Documentation preparation

Operational efficiency

Organizational skills

Analytical skills

Education

Relevant qualification

Tools

Microsoft Office

Job description

Responsible for supporting and coordinating daily operational activities in the department. This role ensures efficient administration, smooth communication between departments, accurate reporting, A key role in improving operational efficiency and compliance with company SOPs.

Responsibilities

• To assist Head of Operation on routine works.
• A middle person between department and Operations Dept. in some of the tasks.
• Assisting Operations Dept. in preparing documents with regards to Operations.
• Prepare Internal Memorandum, formal letters and other documents for Operations Dept.
• Assist in organising company events (trainings,meetings, townhalls, team building).
• Emailing to outlets to follow up on the outstanding POs or other documents.
• Source/Liaising with 3rd parties with regards to Operations matter. i.e.Garbage collector company etc.
• To prepare and distribute the monthly books (i.e.-Management book etc.).
• To assist Operations Manager in preparing monthly P&L and email/courier to the respective Operations/AreaManager.
• Consolidate and analyse daily/weekly/monthly operational reports (sales, labour, wastage,utilities,promotions)-when required.
• To follow up with outlets on the utility bills & Ice purchased DOs.
• Monitor monthly utility usage, store top-up accounts and rental-related documentation (if any).
• Prepare,update and maintain operational documents such as POs,PIs,GRNs, invoices and contracts.
• Manage the approval flow for documents, including digital signatures.
• Update and distribute new or revised SOPs and training materials to outlets.
• Coordinate store cash float requests, reimbursements for new store openings, refurbishrments,and relocations and cashdeposit reconciliations (if any).
• Coordinate with theMarketing team on distribution of promotional materials and campaign execution when needed.
• To apply & renew KPDN Oil &flour storage permits for all outlets.

Secondary Responsibilities

• Support the Operations Manager in special projects and ad-hoc assigmnents.
• Providing support to the GM's assistant when he/she is absent.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• Do you have previous invoicing experience?
• Do you have reconciliations experience?

Hospitality & Tourism 1,001-5,000 employees

Texas Chicken (Malaysia) Sdn Bhd (“Texas Chicken”) is a wholly-owned subsidiary of Envictus International Holdings Limited, a public company which is listed on the Mainboard of the Singapore Stock Exchange. As a key player in the quick service restaurant industry, Texas Chicken restaurants serve big juicy full-flavoured fried chicken, french fries, honey butter biscuits, mashed potatoes, coleslaw, burgers, wraps and sundae, to name a few dishes. The Company has expanded its footprint with numerous outlets across key cities, catering to a diverse range of customers who appreciate freshly prepared fried chicken and other signature items.

What can I earn as an Administration Executive