Operation Executive

Chic Est Sdn Bhd; Selangor; On-site; MYR 35,000 - 50,000; Full time

Job summary

A dynamic office management company in Malaysia is seeking an experienced operations manager to oversee daily operations from order to delivery. The ideal candidate will have 1-2 years of experience in office management, strong organizational skills, and proficiency in Microsoft Office. Responsibilities include managing vendor relationships, implementing operational improvements, and coordinating logistics. Benefits include annual leave and employee discounts.

Benefits

Annual Leave

Company Activities

Employee Discount on company products/services

Qualifications

• Minimum 1-2 years of experience in an operations or office management role, preferably in a dynamic environment.
• Strong organizational and multitasking skills to prioritize tasks effectively.
• Excellent communication and interpersonal skills to work with stakeholders.

Responsibilities

• Plan, organize, and supervise daily operations from order confirmation to delivery/installation.
• Manage vendor relationships and negotiate terms, lead times, and pricing.
• Coordinate with design and production teams on custom-made furniture orders.

Skills

Organizational skills

Multitasking

Communication skills

Problem-solving mindset

Team supervision

Tools

Microsoft Office Suite

Project management software

Job description

minimum 1-2 years of experience in operations or office mangament role, preferably within a fast paced, dynamic environment

strong organizational and multitasking skills with the ability to prioritize and manage multiple tasks simultaneously

excellent communications and interpersonal skills, with the ability to effectively liaise with stakeholders at all levels

proficient in using productivity tools such as Microsoft Office suite and project management software

proven track record in implementing operational improvements and driving process efficiencies

problem solving mindset and ability to think strategically to identify and address challenges

experience in supervising and developing a team of administrative professionals

Requirements

• minimum 1-2 years of experience in operations or office mangament role, preferably within a fast paced, dynamic environment
• strong organizational and multitasking skills with the ability to prioritize and manage multiple tasks simultaneously
• excellent communications and interpersonal skills, with the ability to effectively liaise with stakeholders at all levels
• proficient in using productivity tools such as Microsoft Office suite and project management software
• proven track record in implementing operational improvements and driving process efficiencies
• problem solving mindset and ability to think strategically to identify and address challenges
• experience in supervising and developing a team of administrative professionals

Key Responsibilities

1. Operations & Process Management

• Plan, organize, and supervise daily operations from order confirmation to delivery/installation.
• Develop, implement, and improve SOPs for purchasing, production, warehouse, logistics, and service.
• Monitor KPIs (lead time, delivery accuracy, installation quality, rework/return rates, etc.).

2. Supply Chain & Inventory

• Manage vendor relationships and negotiate terms, lead times, and pricing.
• Oversee inventory planning, stock levels, and stock accuracy (cycle counts/stock takes).
• Coordinate inbound shipments and outbound deliveries to customers/retail outlets/projects.

3. Production / Custom Orders (if applicable)

• Coordinate with design and production teams on custom-made furniture orders.
• Ensure production schedules meet sales and project timelines.
• Monitor quality control at each stage and drive corrective actions.

4. Logistics & Installation

• Plan delivery routes, loading schedules

Benefits

• Annual Leave
• Company Activities
• Employee Discount on company products/services