Operation Executive

Methodist College Kuala Lumpur; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

An educational institution in Malaysia is seeking an individual to manage the hostel's daily operations at MCKL Penang, focusing on administrative tasks, vendor coordination, and compliance requirements. Candidates should have a Bachelor's degree and demonstrate proficiency in both English and Bahasa Malaysia, alongside essential skills like communication, teamwork, and organization. The role demands flexible working hours including weekends. Interested applicants are encouraged to send their CV to the provided email address.

Qualifications

• Minimum Bachelor’s degree in any field of study.
• Able to work from Tuesday to Saturday, 8.30 AM to 5.30 PM.
• Valid Malaysian driving license required.
• Good communication skills in English and Bahasa Malaysia.

Responsibilities

• Prepare and process monthly utility bills and costs.
• Manage documents including contracts and hostel records.
• Oversee day-to-day operations like check-ins and upkeep.
• Coordinate with vendors for repairs and maintenance.
• Track hostel occupancy and resident matters.

Skills

Communication

Teamwork

Organization

Problem-solving

Time management

Education

Bachelor’s degree

Tools

Computer literacy

Job description

2mo ago , from Methodist College Kuala Lumpur

MCKL Penang (Pykett Campus) is seeking a committed person who is ready to take charge of the hostel’s day-to-day operational needs of the campus. This role functions like the “heart” of the campus, overseeing hostel operations, facilities maintenance, safety, administration, and supporting the overall student experience.

This position will be based at MCKL Penang, Pykett Campus.

What you will be doing:

• Prepare and process monthly utility bills, usage tracking, and cost calculations.
• Manage administrative documentation, including contracts, inventories, hostel records, and Standard Operating Procedure (SOP) files.
• Oversee day-to-day hostel operations, including check-ins, check-outs, room allocation, and facility upkeep.
• Coordinate with vendors, contractors, and service providers for repairs, preventive maintenance, and project works.
• Track weekly and monthly hostel occupancy, residents’ matters, disciplinary cases, and campus operational updates.
• Support ISO-QMS documentation, updates, and compliance requirements.
• Assist in budget preparation, financial tracking, and data entry into the college’s finance system.
• Provide operational support to general college functions and events when required.

Who are we looking for?

• Possess a minimum of a Bachelor’s degree in any field of study.
• Must be able to work from Tuesday to Saturday, 8.30 AM to 5.30 PM, with flexibility to adjust working hours when required for hostel-related services.
• Able to remain contactable for urgent or emergency matters outside normal working hours.
• Required to have a valid Malaysian driving license.
• Possess good computer literacy and the ability to manage administrative tasks effectively.
• Able to communicate in both English and Bahasa Malaysia, verbally and in writing.
• Must be able to gain transferable skills such as communication, teamwork, organisation, problem‑solving and time management.
• Detail-oriented, meticulous, analytical and good organisation and planning skills.
• Possess good communication skills in oral and written in Malay and English.

*Only shortlisted candidates will be contacted.

If the above sounds like you, MCKL wants you!

Drop in your CV at @mckl.edu.my to apply for this position