Office & HR Administrator

Jinghe (M) Sdn Bhd; Batu Pahat; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company in Malaysia is looking for a full-time Office & HR Administrator in Batu Pahat. The role involves providing administrative support, managing HR tasks such as employee onboarding, and maintaining accurate employee records. Candidates should have experience in office administration or HR, excellent organisational and communication skills, and proficiency in Microsoft Office. The position ensures a well-organised work environment and a focus on HR compliance.

Qualifications

• Proven experience in office administration or HR assistant role.
• Strong organisational and time management skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Able to work independently and as part of a team.

Responsibilities

• Provide comprehensive administrative support including data entry.
• Assist in implementing HR policies and procedures.
• Handle HR administration, including onboarding and offboarding.
• Maintain employee records and HR databases.
• Prepare and support payroll processing.
• Coordinate staff training and performance management.
• Liaise with internal teams and external vendors.

Skills

Office administration experience

Organisational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Job description

This full-time Office & HR Administrator role is an exciting opportunity to join the team at JINGHE (M) SDN. BHD., a company based in Batu Pahat, Johor. As the Office & HR Administrator, you will play a crucial role in supporting the efficient and smooth running of the company's day-to-day operations, with a focus on HR administration.

About the role

What you’ll be doing

• Provide comprehensive administrative support, including managing correspondence, filing, data entry, and general clerical tasks
• Assist in implementing and maintaining HR policies, procedures, and internal documentation
• Handle employee onboarding, offboarding, and day-to-day HR administration
• Maintain accurate and up-to-date employee records, personnel files, and HR databases
• Prepare and support monthly payroll processing, including attendance tracking, leave records, allowances, overtime, and deductions
• Ensure payroll data accuracy and timely submission, working closely with management and external payroll providers (if any)
• Coordinate staff training, development, and performance management activities
• Liaise with internal teams and external parties (e.g. vendors, service providers, authorities) when required
• Provide general office support and contribute to a positive, well‑organised work environment

What we’re looking for

• Proven experience in office administration or an HR assistant role, preferably within a small to medium‑sized organisation
• Strong organisational and time management skills, with the ability to prioritise tasks effectively
• Good communication and interpersonal skills, with a professional and service‑oriented approach
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Able to work independently and as part of a team
• High attention to detail and accuracy
• Basic knowledge of HR practices and employment compliance is an advantage

If you are excited about this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.