Office Facilitator, Administration | Kuala Lumpur, MY

CITIC CLSA; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

Join CITIC CLSA as an Office Facilitator to support administrative operations and ensure a smooth-running office environment. You'll manage mail, assist with events, and provide support while working closely with the Office Manager. This role requires excellent communication and teamwork skills, along with a good understanding of Microsoft Office functions.

Qualifications

• Excellent written and verbal communication skills.
• Previous administrative experience.
• Confident with all Microsoft Office functions.

Responsibilities

• Manage incoming mail and coordinate courier services.
• Assist Office Manager with administrative tasks and reception duties.
• Ensure workplace safety and maintain lobby area.

Skills

Communication

Teamwork

Microsoft Office

Education

Secondary school qualifications

Job description

The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

• Manage, sort and distribute all incoming mail.
• Organize, manage and coordinate courier service (both local and overseas).
• Hand deliver or pick-up urgent letters and parcels.
• Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
• Photocopy, fax, bind and file company documents as required.
• Assist with moving of IT equipment, archive boxes and furniture.
• Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
• Organize presentation equipment and refreshments in meeting rooms when required.
• Assist with corporate events held in the office.
• Maintain lobby and front desk area, keeping it clean and free from clutter.
• Monitor office supplies and order accordingly.
• Ensure and provide support/assistance towards workplace safety and well being.
• Carry out routine maintenance work including changing of light bulbs.
• Provide BAU coverage for Tea Lady during leave.

Requirements

• Secondary school qualifications.
• Previous administrative experience.
• Excellent written and verbal communication skills.
• Team player.
• Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
• Confident with all Microsoft Office functions.

CITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies.

Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management.

As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China.

CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit www.clsa.com.

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Haitong International Securities Group Limited