Office Administrator

Sime Darby Property; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable property management company in Petaling Jaya is seeking a skilled office administrator. The ideal candidate will manage daily office operations, including scheduling meetings and communication between departments. Responsibilities include supporting department heads, ensuring availability of office supplies, maintaining filing systems, and exceptional communication skills are required. Proficiency in Microsoft Office is essential for this role, creating a dynamic work environment.

Responsibilities

• Support the Department's respective Head(s) in office management-related matters.
• Prepare and update the Department's organisation charts.
• Ensure adequate availability of workstations and office supplies.
• Attend to all incoming telephone calls for the Heads of Department.

Skills

Proficiency in Microsoft Office suite

Excellent written and verbal communication skills

Ability to multi-task, organize, and prioritize work

Job description

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities

• Support the Department's respective Head(s) in office management-related matters.
• Prepare and update the Department's organisation on charts, liaise with HR Department on staff attendance, leave administration, updating of staff information, arranging for travel warrants and travel arrangements and other relevant follow-up on HR Matters.
• Ensure adequate availability of workstations, office supplies/stationeries and equipment such as computers, telephones, photocopier machines etc for the Department.
• Ensure overall Good Housekeeping practices for the Department.
• Ensure effective filing systems for the Department.
• Attend to all incoming telephone calls for the Heads of Department and to update them accordingly.
• Distribute the company’s circulars/information to all staff in the Department.
• Responsible for purchasing and recording all printing, stationery items and fixed assets ie. Computer/laptop via capex requisition

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work