Office Administration Assistant (with Accounting Support)

King Sun Life Insurance Limited; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic life insurance provider in Johor Bahru is seeking an Office Administration Assistant to support daily operations and accounting activities. The ideal candidate should have at least 2 years of experience in office administration and accounting support, ideally within the insurance or financial services industry. Responsibilities include managing meetings, assisting with accounting entries, and coordinating HR administrative tasks. Strong organizational skills and proficiency in MS Office are essential to thrive in this fast-paced environment.

Qualifications

• 2+ years of experience in office administration and/or accounting support.
• Accounting experience is preferred, including bookkeeping and accounting entries.
• Prior experience in the insurance or financial services industry is a plus.

Responsibilities

• Arrange and coordinate internal and external meetings.
• Assist with accounting entries and month-end bookkeeping activities.
• Coordinate HR-related administrative matters and assist with payroll coordination.

Skills

Organizational skills

Communication skills

Time-management skills

Attention to detail

Proficient in MS Office

Education

Diploma or Bachelor’s degree in Accounting, Business Administration, Finance

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Office Administration Assistant (with Accounting Support)

We are seeking a detail-oriented and proactive Office Administration Assistant in JB to support daily office operations, accounting activities, and internal coordination. The ideal candidate will have administrative experience combined with hands-on accounting exposure, preferably within the insurance or financial services industry.

This role requires strong organizational skills, the ability to work independently, and effective coordination with internal and external stakeholders.

Key Responsibilities

Office Administration

• Arrange and coordinate internal and external meetings (calendar management, meeting rooms, materials, minutes)
• Provide administrative support to management and team members
• Maintain office systems, documents, and administrative tools
• Handle correspondence, filings, and general office logistics
• Assist with travel arrangements and expense tracking

Accounting & Finance Support

• Assist with accounting entries (e.g., invoices, expense claims, payments, journal entries)
• Support month-end and basic bookkeeping activities
• Coordinate with external accountants, auditors, or finance service providers
• Maintain accurate financial and administrative records

HR & Internal Coordination

• Coordinate HR-related administrative matters (onboarding/offboarding, employee records, leave tracking)
• Assist with payroll coordination and benefits administration (as applicable)
• Support internal policies, procedures, and compliance documentation

General Support

• Act as a point of contact for vendors and service providers
• Assist with ad-hoc projects and administrative tasks as needed

Qualifications & Requirements

• Diploma or Bachelor’s degree in Accounting, Business Administration, Finance, or related field
• 2+ years of experience in office administration and/or accounting support
• Accounting experience is preferred (bookkeeping, accounting entries, expense processing)
• Prior experience in the insurance or financial services industry is a plus
• Proficient in MS Office (Excel, Word, Outlook)
• Strong organizational, communication, and time-management skills
• High attention to detail and confidentiality
• Ability to work independently and collaboratively in a fast-paced environment

Preferred Skills

• Fluent in English and Chinese, reading and writing
• Familiarity with insurance operations
• Basic knowledge of HR administration practices

About King Sun Life:

About King Sun Life:
King Sun Life Insurance Company Limited is a provider of innovative life insurance solutions in Malaysia. As a dynamic and rapidly growing organisation, we are continuously seeking talented individuals to join our team and contribute to our ongoing success. Click the "Apply now" button to submit your application.

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