Office Admin

MIMOS BERHAD; Kuala Lumpur; On-site; MYR 30,000 - 48,000; Full time

Job summary

A leading applied research and development center in Malaysia is seeking an Executive Support Officer to provide comprehensive support to the CEO and coordinate administrative functions across departments. This role involves managing the CEO’s calendar, coordinating internal and external communication, and ensuring effective inter-departmental collaboration. Candidates should hold a Diploma or Bachelor’s degree and possess 1-4 years of experience. Strong organizational skills and proficiency in Microsoft Office are essential. This position offers opportunities for career growth and competitive benefits.

Benefits

Access to cutting-edge research facilities

Opportunities for career growth

Competitive salary and benefits package

Qualifications

• Minimum of 1-4 years of experience in relevant fields such as IT, Finance, or Administration.
• Ability to manage calendars and travel arrangements effectively.
• Experience with office administration and document control.

Responsibilities

• Manage CEO’s calendar, meetings, and appointments.
• Prepare and coordinate internal and external communications.
• Organize and manage documentation and filing systems.

Skills

Good written and verbal communication

Good organizational abilities

High discretion and confidentiality

Interpersonal skills

Proactive and detail-oriented

Education

Diploma or Bachelor’s degree in a relevant field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Overview

To provide comprehensive executive support to the CEO and administrative coordination across departments. The role ensures smooth functioning of executive operations, facilitates internal and external communication, and supports strategic and operational initiatives.

Key Responsibilities

• Manage CEO’s calendar, meetings, appointments, and travel arrangements.
• Prepare and coordinate internal and external communications.
• Liaise and coordinate with all departmental heads for administrative and strategic matters.
• Organize and manage documentation, filing systems, and confidential information.
• Support planning, scheduling, and logistics for senior management sessions and key events.
• Follow up on tasks assigned by CEO and ensure timely completion.
• Provide general administrative and office management support.
• Act as the central liaison for all inter-departmental coordination.

Accountability

The incumbent is accountable for ensuring the efficient coordination and execution of executive-level administrative support to the CEO, including managing the CEO’s calendar, appointments, meetings, and travel arrangements. This role is responsible for the timely preparation and dissemination of internal and external communications, maintaining organized documentation and filing systems, and liaising with departmental heads on administrative matters. The incumbent is also expected to coordinate planning and logistics for senior management sessions and key corporate events, follow up on tasks delegated by the CEO to ensure timely completion, provide general office administration support, and serve as the central liaison for inter-departmental coordination to support seamless operational alignment across the organization.

Qualifications

• Possess minimum Diploma or Bachelor’s degree in Engineering, Information Technology, Marketing, Finance, Business Management and any other related academic background.

Work Experience

• Minimum of 1-4 years of experience in Information Technology, Finance, Administration, and related fields.

Technical Skills

• MS Office (Word, Excel, PowerPoint, Outlook)
• Calendar and travel management
• Office administration and document control
• Report and presentation preparation
• Event coordination

Soft Skills

• Good written and verbal communication
• Good organizational and multitasking abilities
• High discretion and confidentiality
• Interpersonal skills to engage with cross-functional teams
• Proactive, adaptable, and detail-oriented

How to Apply

If you’re ready to unleash your potential and be part of a dynamic team driving innovation at MIMOS, apply now! Please submit your resume and cover letter highlighting your relevant experience and why you’re the perfect fit for the position to [e-mail] and put the position applied for in the subject line.

About MIMOS

MIMOS is Malaysia’s leading applied research and development center, dedicated to driving innovation and technology adoption across various industries. With a focus on cutting-edge research, collaborative partnerships, and impactful solutions, we are committed to shaping a brighter future for Malaysia and beyond.

At MIMOS, we engineer Malaysia’s future. As the National Applied R&D Centre, we bridge the gap between innovation and impact, fuelling Malaysia’s digital revolution. From microchips to smart nations, MIMOS shapes the technologies that transform. MIMOS champions cutting-edge R&D that generates technology solutions in semiconductor, microelectronic and ICT. We fuel socio-economic growth, national competitiveness, and job creation by developing innovative technology platforms, products and solutions for the government and industry. Our R&D activities currently focus on semiconductors and thin film research, advanced electronics and embedded systems, and ICT technologies for manufacturing and smart nation. MIMOS manages world-class national technology facilities equipped with state-of-the-art machinery providing technical expertise and consultancy services to the industry. Malaysian industry players enhance their industry knowledge and expertise by leveraging MIMOS’ domain experts, a strong network of local and international strategic collaborators and global market insights. There’s never been a more thrilling time to join MIMOS as we push the boundaries of our expertise and capabilities as a leading technology provider in this country. We envision the key role technology plays in continued economic development and social progress.

Why Join Us

• Opportunity to work at the forefront of technology and innovation.
• Collaborative and dynamic work environment with talented colleagues.
• Access to cutting-edge research facilities and resources.
• Opportunities for career growth and development.
• Make a meaningful impact on society through groundbreaking projects.
• Competitive salary and benefits package.