Manager-Vendor & Contract Management

AIA Shared Services; Sepang; On-site; MYR 80,000 - 110,000; Full time

Job summary

A leading financial services company in Sepang is seeking an experienced Contract Manager to oversee vendor contract management. The successful candidate will lead a team, ensure compliance with internal processes, and support the risk management framework. Applicants should have a Bachelor's degree and 6-8 years of experience, with strong skills in SAP Ariba and stakeholder engagement. This role offers the opportunity for significant impact in a dynamic organization.

Qualifications

• 6–8 years of proven experience in contract management, procurement, or vendor management.
• Exceptional attention to detail, with excellent organizational and time management skills.
• Demonstrated ability in contract negotiation and communication.

Responsibilities

• Support Contract Owners in the risk management process.
• Maintain a centralized contract repository and ensure timely renewals.
• Recruit, build, and lead a high-performing team responsible for vendor contract management.

Skills

Contract management

Vendor management

Stakeholder engagement

Analytical thinking

Attention to detail

Education

Bachelor’s degree in Finance, Business Administration, Supply Chain Management

Tools

SAP Ariba

Job description

Support Contract Owners in the risk management process, collaborate with relevant Risk Subject Matter Experts (SMEs) to obtain necessary clearances for vendor engagements, and manage the submission process through the Third-Party Management (TPM) system.

Support vendor onboarding, due diligence, and qualification processes.

Collaborate with legal, sourcing, finance, and operational teams along the processes.

Maintain a centralized contract repository and ensure timely renewals, amendments, and terminations.

Ensure contracts are accurately set up and maintained within SAP Ariba, in accordance with organizational standards and system requirements.

Support and follow through the end-to-end Procure-to-Pay (P2P) process to ensure seamless contract execution, compliance, and timely vendor payments.

Support Contract Owners in managing intra-company recharge processes by ensuring accurate allocation of vendor-related costs across business units, coordinating with finance team.

Support Contract Owners in overseeing and tracking budget versus actual expenses to ensure cost control throughout the contract lifecycle.

Act as the primary point of contact for contract-related inquiries and coordinate escalations to Contract Owners when appropriate.

Team Leadership and Development

Recruit, build, and lead a high-performing team responsible for end-to-end vendor contract management.

Provide coaching, direction, and support to team members to ensure operational excellence and continuous improvement.

Process Design and Implementation

Develop, document, and implement a business process manual for vendor contract management, aligned with internal policies, legal requirements, and industry standards.

Establish controls and performance metrics to ensure compliance, consistency, and quality in contract execution and management.

Process Improvement & Automation

Continuously assess the current contract management processes and identify areas for improvement.

Collaborate with internal stakeholders (e.g. Sourcing, Legal, Finance, Outsourcing, IT) to propose and implement automation tools or system enhancements that drive efficiency and reduce manual effort.

Job Requirements

• Bachelor’s degree in Finance, Business Administration, Supply Chain Management, or a related field.
• 6–8 years of proven experience in contract management, procurement, or vendor management.
• Strong proficiency in SAP Ariba and related procurement processes.
• Exceptional attention to detail, with excellent organizational and time management skills.
• Demonstrated ability in stakeholder engagement, contract negotiation, communication, and analytical thinking.
• Adept at working with senior leadership and capable of earning the trust and confidence of C-suite executives.
• Familiarity with financial processes and budgeting is a plus.