Manager, Secretarial (Bangsar South)

UEM Edgenta Berhad; Kuala Lumpur; On-site; MYR 80,000 - 120,000; Full time

Job summary

A leading asset management and infrastructure solutions firm in Kuala Lumpur is seeking a seasoned professional to lead their secretarial team. Candidates should have at least 7 to 10 years of relevant experience in a Secretarial Department and possess MAICSA/ICSA qualifications. The role involves ensuring compliance with relevant legislation, preparing statutory documents, and coordinating board meetings. Excellent proficiency in English and Bahasa Malaysia is required.

Qualifications

• At least 7 to 10 years of relevant experience in a Secretarial Department.
• Possess MAICSA/ICSA qualification.
• In-depth knowledge of the Companies Act and Bursa Malaysia listing requirements.
• Excellent proficiency in written and spoken English and Bahasa Malaysia.
• Strong communication and interpersonal skills.
• Member of a recognized professional body (Chartered Secretary).

Responsibilities

• Lead the team in preparing statutory documents for compliance.
• Prepare secretarial materials for Annual Report, AGM, and EGM.
• Organize and coordinate Board and Committee meetings.
• Draft and verify board papers and submission documents.
• Maintain registers and statutory books as required by law.

Job description

Job Responsibilities

• Lead the team and be responsible for the preparation of relevant statutory documents for UEM Edgenta and its Group of Companies and affiliates ("UEM Edgenta Group of Companies") to ensure compliance with the relevant legislation (e.g., Companies Act 2016, Bursa Listing Requirements, Capital Markets and Services Act 2007 and Malaysian Code on Corporate Governance), and act as signatory/officer under CA 2016.
• Lead, plan and responsible for the preparation of secretarial materials for Annual Report, AGM and EGM of UEM Edgenta Group of Companies and Circular to Shareholders. Involvement in Annual Report, AGM and EGM Committees, liaison with Registrars and mailer for timely issuance.
• Strategize and responsible in the organizing and co-ordination of Board, Board Committee and General Meetings of UEM Edgenta Group of Companies and assist in communicating Boards’ and/or Committees’ decisions and disseminate information to Operating Units and relevant parties as directed.
• Responsible in drafting, reviewing and verification of board papers, verification of secretarial/corporate information in audited financial statements/other submission documents and review of corporate exercise document prior to submission to the authorities to ensure its completeness and accuracy.
• Responsible for the Maintenance and proper safekeeping of registers, statutory books, record and files as required by law, and ensure smooth implementation of document management system.
• Plan and initiate action plan to ensure compliance to Companies Act and MCCG
• Ensure the team undertakes the relevant administrative duties and other reasonable and lawful duties as directed from time to time.

Job Requirements

• At least 7 to 10 years of relevant experience in a Secretarial Department and possess MAICSA/ICSA qualification.
• In-depth knowledge of the Companies Act, Bursa Malaysia listing requirements, and other relevant regulations.
• Excellent proficiency in both written and spoken English and Bahasa Malaysia.
• Strong communication and interpersonal skills.
• Exceptional organizational and planning abilities.
• Member of a recognized professional body (Chartered Secretary) and/or licensed to act as a Company Secretary.

About Us

UEM Edgenta is the region’s leading Asset Management & Infrastructure Solutions company. We are listed on Bursa Malaysia (KLSE: EDGENTA) with a clear vision to Optimise Assets and Improve Lives.

We promise the Edgenta Way of delivering quality services to our clients by going beyond standards and offering technology-based solutions as a promise of efficiency, anchored upon a mindset to ensure safety across our operations for the benefit of all our stakeholders.

Our expertise covers Healthcare Support and Property & Facility Solutions within our Asset Management segment, and Infrastructure Services, along with Asset Consultancy within Infrastructure Solutions.

We offer our clients a full suite of services throughout their asset life cycle, which includes consultancy, procurement and construction planning, operations and maintenance, as well as optimisation, rehabilitation and upgrades.

UEM Edgenta is currently present in Malaysia, Singapore, Indonesia, Taiwan and the United Arab Emirates.

About The Team

Want to be part of a team that is serving over 300 hospitals across Malaysia, Singapore and Taiwan. Edgenta Healthcare Support is an internationally certified market leader in non-clinical healthcare support services? In Malaysia, we serve more than 60 public and private hospitals, as well as various healthcare institutions.