Manager, Contract Administration

Eco World; Klang City; On-site; MYR 90,000 - 120,000; Full time

Job summary

A leading property development company in Klang City is seeking a Manager for Contract Administration. This role includes managing daily contract activities, ensuring compliance with contract terms, and supporting project teams with cost analysis. The ideal candidate will have 6-8 years of experience in contract administration, including 2-3 years in a supervisory position. Knowledge of the property development industry is crucial. This position offers competitive compensation and opportunities for professional growth.

Qualifications

• 6-8 years of experience in contract administration, with 2-3 years in a supervisory role.
• Exposure to property development or construction industries.
• Experience managing medium- to large-scale contracts and vendor relationships.

Responsibilities

• Manage day-to-day contract administration activities.
• Prepare and evaluate tenders and manage claims.
• Ensure compliance with statutes and corporate policies.

Skills

Contract Administration

Tendering & Evaluation

Claims Management

Cost Control

Detail-Oriented

Proactive Attitude

Collaborative

Education

Bachelor's degree in quantity surveying, Construction Management, or equivalent

Certifications in contract law or construction project management

Tools

Microsoft Project

AutoCAD

Job description

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

The Manager, Contract Administration is responsible for managing day-to-day contract administration activities throughout the development cycle. This includes preparing and evaluating tenders, managing claims, verifying progress claims, and ensuring contract compliance with regulatory and corporate policies. The Manager supports senior leaders by providing accurate cost insights and ensuring contractors and consultants operate within agreed terms.

Key Outcomes

• Ensures effective execution of pre- and post-contract administration tasks.
• Prepares, reviews, and evaluates tenders in accordance with project requirements.
• Verifies progress claims, variation orders, and ensures proper documentation.
• Supports project teams with accurate cost analysis and contractual advice.
• Manages contract compliance with statutory and internal policies.
• Coordinates closely with internal departments and external consultants.

Key Responsibilities

Tender & Contract Administration

• Prepare/review tender documents including scope of work, cost estimates, and BOQs.
• Participate in tender evaluations and tender interview.
• Assist in contract negotiations and review the issuance of Letter of Award (LOA) and Contract Documents.

Post-Contract Management

• Verify interim payment claims, variation orders, and final accounts.
• Monitor contract deliverables to ensure alignment with project timelines and budgets.
• Evaluate and support the resolution of contractual issues and claims.

Compliance & Documentation

• Ensure contract documentation adheres to CIDB, PAM, and relevant statutory requirements.
• Maintain accurate records of correspondence, approvals, and project milestones.

Collaboration & Reporting

• Coordinate with project managers, consultants, and procurement teams to ensure contract clarity.
• Prepare reports on contract progress, risks, and cost variances for management review.
• Support value engineering and cost control initiatives during the project lifecycle.

Core Competencies & Technical Expertise

Technical Competencies

• Contract Administration – Strong understanding of the full contract lifecycle, from tender to final account.
• Tendering & Evaluation – Proficient in preparing and evaluating tenders and negotiating with contractors.
• Claims Management – Ability to assess contractor claims and propose justifiable solutions.
• Cost Control – Monitor construction costs and ensure alignment with project budget.

Operational & Team Leadership

• Project Execution – Ensure timely and accurate execution of contract duties for assigned projects.
• Team Coordination – Able to lead a small team and coordinate across departments.
• Analytical Thinking – Apply logical analysis to contract issues and propose cost-effective solutions.

Mindset & Behaviour

• Detail-Oriented – Strong focus on accuracy and clarity in contract documentation.
• Proactive Attitude – Identifies issues early and takes ownership of solutions.
• Collaborative – Builds strong working relationships with internal and external stakeholders.

Tools & Methodologies (Proficiency on the below is an added advantage)

• Software: Working knowledge of Microsoft Project (CPM), AutoCAD, and other relevant contract tools.
• Standards: Familiarity with QLASSIC, OSHA, and CIDB frameworks.
• Digital Proficiency: Competent in digital tendering platforms and contract management systems.

Qualifications & Experience

Educational Background

• Bachelor’s degree in quantity surveying, Construction Management, or equivalent.
• Additional certifications in contract law or construction project management are advantageous.

Experience Requirements

• Minimum 6–8 years of experience in contract administration, with at least 2–3 years in a supervisory role.
• Solid exposure to property development or construction industries.
• Experience in managing medium- to large-scale contracts and vendor relationships.

The selection process may take some time as we carefully consider each talent that comes our way. We truly appreciate your interest and always look forward to meeting great people who’d like to work with us!