Management Assistant/Executive Assistant 总监助理

Oriental Coffee International Sdn Bhd; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing F&B group is seeking a Management Assistant / Executive Assistant to support senior management in Puchong, Malaysia. This hands-on role involves managing the Executive Director's calendar, coordinating cross-functional projects, and assisting with vendor management. The ideal candidate has 2-4 years of relevant experience and is proficient in Mandarin. Competitive salary and dynamic work environment offered. Join us to gain exposure to F&B operations while working closely with top management!

Benefits

Miscellaneous allowance

Free Staff Meal

Incentive

Performance Bonus

Qualifications

• 2+ years of experience as an Executive Assistant or similar role.
• Exceptional communication skills required.
• Understanding of F&B industry operations is a plus.

Responsibilities

• Manage the Executive Director’s calendar and travel arrangements.
• Prepare reports and presentations for internal and external use.
• Assist with coordination of cross-functional projects.
• Draft professional correspondence and manage inquiries.

Skills

Written communication skills

Verbal communication skills

Organizational skills

Attention to detail

Time management

Vendor management

Fluent in Mandarin

Education

Diploma / Degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

We are an expanding F&B group seeking a highly organised and proactive Management Assistant / Executive Assistant to support our senior management. This hands‑on role combines executive support, operations coordination and travel to outlets/events. If you enjoy being the right hand to leadership while staying close to the action, this is for you.

Our company holds a very reputable & strong brand in the F&B industry. Retaining that essential quality that defines NanYang cuisine, Oriental Kopi utilises traditional techniques to specially craft each and every one of its offerings, elevating its servings beyond comparison.

Key Responsibilities

Manage the Executive Director’s calendar, meetings, travel arrangements, and communications.

Prepare reports, memos, presentations, and other documents for internal and external use.

Handle confidential information with integrity and discretion.

Organize and prioritize incoming information, ensuring the ED is well‑prepared for meetings and deadlines.

Assist with coordination of cross‑functional projects, especially between culinary, operations, and marketing teams.

Track and follow up on key initiatives, business development tasks, and departmental goals.

Support the ED in vendor management, including contracts, negotiations, and performance reviews.

Maintain and organize files, records, and documentation.

Act as a gatekeeper and liaison for the ED with internal staff and external stakeholders.

Attend meetings, take minutes, and follow up on action items.

Draft professional correspondence and ensure timely responses to inquiries.

Coordinate event logistics for executive meetings, board meetings, or corporate functions.

Support ad-hoc tasks, special projects and assignments given by management.

Qualifications

Diploma / Degree in Business Administration, Management or related field.

At least 2–4 years of experience as an Executive Assistant, Management Assistant, Project Coordinator or similar role, ideally in F&B/retail.

Exceptional written and verbal communication skills.

English, Mandarin, BM. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin‑speaking clients.

Proficient in Microsoft Office Suite and scheduling software (e.g., Outlook, Excel, PowerPoint).

Strong organizational skills and attention to detail.

Ability to manage multiple priorities and meet deadlines under pressure.

Understanding of food and beverage industry operations is highly desirable.

Comfortable travelling between outlets and attending off‑site meetings/events.

May require extended hours or weekend availability based on business needs.

Why Join Us

Work closely with top management and gain exposure to F&B operations.

Dynamic role with both office and on‑site involvement.

Competitive salary and career growth opportunities.

Friendly, supportive team culture.

Perks and Benefits

Miscellaneous allowance, Free Staff Meal, Incentive, Performance Bonus.

Your application will include the following questions:

• Have you worked in a role where you were responsible for vendor management?
• How many years’ experience do you have as an executive assistant?
• How would you rate your Mandarin language skills?
• Which of the following statements best describes your right to work in Malaysia?
• Which of the following Microsoft Office products are you experienced with?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Do you possess or have access to your own transportation?