Management Assistant/Executive Assistant 总监助理

Oriental Coffee International; Puchong; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A growing F&B group in Puchong is seeking a highly organized Management Assistant / Executive Assistant to support senior management. This dynamic role combines executive support and operations coordination. Candidates should have a Diploma or Degree in Business Administration, with 2–4 years of experience, exceptional communication skills, and proficiency in Mandarin. The position offers opportunities for career growth and competitive compensation, with both office involvement and travel to events.

Benefits

Competitive salary

Career growth opportunities

Dynamic role with office and on-site involvement

Qualifications

• 2–4 years of experience in a similar role, ideally in F&B/retail.
• Understanding of food and beverage industry operations is highly desirable.
• Comfortable travelling between outlets and attending off-site meetings/events.

Responsibilities

• Manage the Executive Director’s calendar and travel arrangements.
• Prepare reports, memos, presentations, and other documents.
• Handle confidential information with integrity and discretion.
• Support the ED in vendor management and contract negotiations.
• Coordinate event logistics for executive and corporate functions.

Skills

Exceptional written and verbal communication skills

Strong organisational skills

Ability to manage multiple priorities

Proficient in Microsoft Office Suite

Mandarin proficiency

Education

Diploma / Degree in Business Administration or related field

Tools

Microsoft Office Suite

Scheduling software (e.g., Outlook)

Job description

Oriental Coffee International – Puchong New Village

We are an expanding F&B group seeking a highly organised and proactive Management Assistant / Executive Assistant to support our senior management. This hands‑on role combines executive support, operations coordination and travel to outlets/events. If you enjoy being the right hand to leadership while staying close to the action, this is for you.

Key Responsibilities:

• Manage the Executive Director’s calendar, meetings, travel arrangements and communications.
• Prepare reports, memos, presentations, and other documents for internal and external use.
• Handle confidential information with integrity and discretion.
• Organize and prioritize incoming information, ensuring the ED is well‑prepared for meetings and deadlines.
• Assist with coordination of cross‑functional projects, especially between culinary, operations, and marketing teams.
• Track and follow up on key initiatives, business development tasks, and departmental goals.
• Support the ED in vendor management, including contracts, negotiations, and performance reviews.
• Maintain and organize files, records, and documentation.
• Act as a gatekeeper and liaison for the ED with internal staff and external stakeholders.
• Attend meetings, take minutes, and follow up on action items.
• Draft professional correspondence and ensure timely responses to inquiries.
• Coordinate event logistics for executive meetings, board meetings, or corporate functions.
• Support ad‑hoc tasks, special projects and assignments given by management.

Qualifications:

• Diploma / Degree in Business Administration, Management or related field.
• At least 2–4 years of experience as an Executive Assistant, Management Assistant, Project Coordinator or similar role, ideally in F&B/retail.
• Exceptional written and verbal communication skills.
• English, Mandarin, BM. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin‑speaking clients.
• Proficient in Microsoft Office Suite and scheduling software (e.g., Outlook, Excel, PowerPoint).
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines under pressure.
• Understanding of food and beverage industry operations is highly desirable.
• Comfortable travelling between outlets and attending off‑site meetings/events.
• May require extended hours or weekend availability based on business needs.

Why Join Us:

• Work closely with top management and gain exposure to F&B operations.
• Dynamic role with both office and on‑site involvement.
• Competitive salary and career growth opportunities.