Management Assistant/Executive Assistant

Interior Plus Asia; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading interior design firm in Kuala Lumpur is looking for a highly motivated Executive Assistant to support the Managing Director. This role offers a unique blend of executive support and business-critical responsibilities, including implementing PDCA across departments and managing sensitive information. Ideal candidates should possess a Bachelor’s degree, 3+ years in management roles, and excellent organizational skills. The position promises strong growth potential in a dynamic environment.

Qualifications

• 3+ years of experience in management-level roles or in business/enterprise management.
• Preferably within interior design, construction, or renovation industries.
• Fluent in English; Mandarin a strong advantage.

Responsibilities

• Organize and coordinate the MD’s daily schedule.
• Handle sensitive and confidential information responsibly.
• Implement and monitor PDCA across departments.

Skills

Organizational skills

Communication skills

Problem-solving skills

Multitasking

Adaptability

Ownership mentality

Education

Bachelor’s degree in Business, Management, or related field

Tools

Asana

ClickUp

Notion

Job description

Management Assistant/Executive Assistant

We are seeking a highly motivated and ambitious Executive Assistant / Management Assistant to directly support the Managing Director (Founder). This role combines executive support (calendar, scheduling, limited personal affairs) with business-critical responsibilities (PDCA execution, task tracking, and process/system development). This is a direct-report role with high exposure across all departments and subsidiaries, offering strong growth potential for a career-driven individual.

Key Responsibilities

• Organize and coordinate the MD’s daily schedule (meetings, appointments, key follow-ups).
• Manage occasional personal matters with discretion and integrity.
• Handle sensitive and confidential information responsibly.
• Translate the Founder’s directives into structured tasks with clear owners, deadlines, and measurable outcomes.
• Implement and monitor PDCA (Plan-Do-Check-Act) across departments; track progress and close loops.
• Serve as the “control tower” for cross-department follow-ups and deliver concise status reports to the Founder.
• Build and maintain a company-wide task tracking system/app for transparency and accountability.
• Partner with department heads to document SOPs, checklists, and workflows; standardize and maintain version control.
• Produce dashboards highlighting completion rates, bottlenecks, risks, and corrective actions.
• Bridge communication between the Founder and leaders across subsidiaries.
• Support HR/Sales/Operations leadership in performance monitoring and structured follow-ups.
• Reinforce a culture of discipline, accountability, and growth-focused behaviors.
• Evaluate and recommend tools, methods, and workflows that raise operational efficiency.
• Benchmark best practices in interior design/renovation and adjacent industries and convert them into internal guidelines.

Candidate Profile

• Ambitious & Growth-Oriented: Sees this role as a springboard toward higher leadership, not just a task role.
• Highly Cooperative & Aligned: Fast, adaptable, and aligned with the Founder’s pace and standards (not a strict 9-to-5 mindset).
• Ownership Mentality: Treats company goals as personal goals; demonstrates high responsibility and follow-through.
• Cultural Fit: Values and attitude matter as much as skills; low-commitment or uncooperative mindsets negatively impact culture.

Professional Requirements

• Bachelor’s degree in Business, Management, or related field.
• 3+ years of experience in management-level roles or in business/enterprise management & development.
• Preferably within interior design, construction, or renovation industries.
• Excellent organization, communication, and problem-solving skills.
• Exceptional multitasking, organizational and time-management skills in a fast paced environment
• Fluent in English (Mandarin a strong advantage).
• Proficiency with productivity/management tools (Asana, ClickUp, Notion, or similar) will be given priority.

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