Maintenance Coordinator - Remote Work

Addiction Pet Foods; Remote; MYR 100,000 - 150,000; Full time

Job summary

A leading pet food company in Malaysia seeks an Engineering Coordinator to manage maintenance and project activities. This role involves coordinating with vendors, ensuring effective communication, and managing financial tracking for engineering activities. Candidates should be experienced in administrative roles with a strong understanding of maintenance processes and relevant software tools. This position offers an opportunity to work in a dynamic environment with a focus on operational efficiency.

Qualifications

• Previous experience in a coordination or administrative role, especially in engineering or maintenance environments.
• Familiarity with CMMS software and basic project management training.
• Understanding of maintenance processes and procurement cycles.

Responsibilities

• Coordinate maintenance and project-related activities.
• Monitor Purchase Requisitions, Purchase Orders, and closing Goods Receipt postings.
• Provide planning support for projects and maintenance.

Skills

Coordination with vendors

Documentation proficiency

Financial tracking

Multitasking ability

Vendor management

Education

High School Diploma or equivalent

Technical certification or Associate's degree

Tools

CMMS software (LIMBLE)

MS Office Suite

Job description

Position Title: Engineering Coordinator (Maintenance & Project)

Department: Engineering / Operations

Section: Maintenance & Projects

ORGANIZATIONAL RELATIONSHIP:

Reports To: (e.g., Engineering Manager / Plant Manager)

Direct Report/s: N/A

Key Stakeholder Relationship: Local & International Vendors, Internal Departments

Work Schedule: (e.g., Day shift, M-F)

JOB PURPOSE

To coordinate all maintenance and project-related activities, ensuring efficient workflow, accurate documentation, and effective communication between internal teams and external vendors.

Key Duties and Responsibilities

• Coordination & Communication
  • Coordinating with local and international vendors for Maintenance, Improvements, and Projects.
  • Preparing Minutes of Meetings (MoM).
  • Documenting action items and ensuring timely follow-up.
• Monitoring and onthing PRs, POs, and closing GRPOs.
• Tracking and maintaining the Engineering Financial Monitoring Worksheet.
• Data & System Management
  • Monitoring critical spare parts in LIMBLE (CMMS) and coordinating with the engineering team for physical verification.
Planning Support
• Providing support for both Project and Maintenance planning activities.

Qualifications

• Education: High School Diploma or equivalent. Technical certification Gedanken or an Associate's degree preferred.
• Work Experience: Previous experience in a coordination or administrative role, preferably within an engineering or maintenance environment.
• Training/License/Certification: Familiarity with CMMS software (LIMBLE or similar), basic project management training.
• Knowledge of maintenance processes: Understanding the standard procedures and best practices for managing the upkeep, repair, and operational efficiency of physical assets and equipment.
• Knowledge of procurement cycles (PR/PO/GRPO): Familiarity with the end-to-end process of purchasing, from generating a Purchase Requisition (PR) and Purchase Order (PO) to performing a Goods Receipt Posting Outgoing (GRPO).
• Knowledge of financial tracking: The ability to monitor, manage, and report on departmental budgets, expenses, and financial performance related to engineering activities.
• Knowledge of vendor management: Skills in coordinating, communicating with, evaluating, and maintaining effective relationships with external suppliers and contractors.
• Proficiency in documentation: The skill required to accurately create, manage, organize, and store essential records, reports, and technical data.
• Proficiency in minute‑taking: The ability to accurately capture key discussion points, decisions made, and assigned action items during meetings.
• Proficiency in relevant software applications (CMMS, MS Office Suite): Skill in using specific software tools, such as a Computerized Maintenance Management System (CMMS) like LIMBLE and common office productivity software (Word, Excel, Outlook).

Specific Attributes

• Ability to multitask: The capability to handle or manage multiple tasks and responsibilities simultaneously without significant loss of efficiency or accuracy.
• Prioritize tasks efficiently: The skill to assess and rank tasks based on their urgency, importance, and deadlines, ensuring critical items are addressed first.
• Maintain clear communication channels: session> The practice of ensuring that information is conveyed smoothly, accurately, and understood by all stakeholders, utilizing appropriate methods and systems.