Maintenance Coordinator

Addiction Pet Foods; Remote; MYR 100,000 - 150,000; Full time

Job summary

A leading pet food manufacturer in Petaling Jaya, Malaysia, is seeking an Engineering Coordinator to coordinate maintenance and project activities. The role requires strong skills in communication, financial monitoring, and data management. Ideal candidates should have a high school diploma, experience in a coordination role, and familiarity with CMMS software. This position ensures effective communication between internal teams and external vendors, supporting efficient workflows.

Qualifications

• Education: High School Diploma or equivalent. Technical certification or an Associate's degree preferred.
• Work Experience: Previous experience in a coordination or administrative role, preferably in engineering or maintenance.
• Familiarity with CMMS software (LIMBLE or similar) and basic project management training required.

Responsibilities

• Coordinate with local and international vendors for maintenance and projects.
• Monitor and process procurement requests and financial tracking.
• Provide support for project and maintenance planning activities.

Skills

Coordination with vendors

Financial monitoring

Data management

Knowledge of maintenance processes

Documentation proficiency

Multitasking

Education

High School Diploma or equivalent

Technical certification or Associate's degree

Tools

LIMBLE (CMMS)

MS Office Suite

Job description

Position Title: Engineering Coordinator (Maintenance & Project)

Department: Engineering / Operations

Section: Maintenance & Projects

Reports To: (e.g., Engineering Manager / Plant Manager)

Direct Reports: N/A

Key Stakeholder Relationship: Local & International Vendors, Internal Departments

Work Schedule: (e.g., Day shift, M-F)

Job Purpose: To coordinate all maintenance and project-related activities, ensuring efficient workflow, accurate documentation, and effective communication between internal teams and external vendors.

Key Duties And Responsibilities

• Coordination & Communication
  • Coordinating with local and international vendors for Maintenance, Improvements, and Projects.
  • Preparing Minutes of Meetings (MoM).
  • Documenting action items and ensuring timely follow-up.
• Financial & Procurement Management
  • Monitoring and processing PRs, POs, and closing GRPOs.
  • Tracking and maintaining the Engineering Financial Monitoring Worksheet.
• Data & System Management
  • Monitoring critical spare parts in LIMBLE (CMMS) and coordinating with the engineering team for physical verification.
• Planning Support
  • Providing support for both Project and Maintenance planning activities.

Qualifications

• Education: High School Diploma or equivalent. Technical certification or an Associate's degree preferred.
• Work Experience: Previous experience in a coordination or administrative role, preferably within an engineering or maintenance environment.
• Training/License/Certification: Familiarity with CMMS software (LIMBLE or similar), basic project management training.

Technical Competencies

• Knowledge of maintenance processes: Understanding standard procedures and best practices for managing upkeep, repair, and operational efficiency of physical assets and equipment.
• Knowledge of procurement cycles (PR/PO/GRPO): Familiarity with end-to-end purchasing process.
• Knowledge of financial tracking: Ability to monitor, manage, and report on departmental budgets, expenses, and financial performance related to engineering activities.
• Knowledge of vendor management: Skills in coordinating, communicating with, evaluating, and maintaining effective relationships with external suppliers and contractors.
• Proficiency in documentation: Ability to accurately create, manage, organize, and store essential records, reports, and technical data.
• Proficiency in minute-taking: Ability to accurately capture key discussion points, decisions made, and assigned action items during meetings.
• Proficiency in relevant software applications (CMMS, MS Office Suite): Skill in using specific tools such as LIMBLE and common office productivity software (Word, Excel, Outlook).

Specific Attributes

• Ability to multitask: Capability to handle or manage multiple tasks and responsibilities simultaneously without significant loss of efficiency or accuracy.
• Prioritize tasks efficiently: Skill to assess and rank tasks based on urgency, importance, and deadlines, ensuring critical items are addressed first.
• Maintain clear communication channels: Practice of ensuring information is conveyed smoothly, accurately, and understood by all stakeholders, utilizing appropriate methods and systems.