Library Assistant

Taylor's University; Selangor; On-site; MYR 30,000 - 42,000; Full time

Job summary

A renowned educational institution in Malaysia is seeking a Library Assistant to provide essential lending services to staff and students. Responsibilities include managing loans and multimedia services, assisting with library collections, and contributing to administrative duties. Candidates should have relevant education and a minimum of one year of experience in lending services. Key skills include IT proficiency, organizational abilities, and effective communication to ensure user satisfaction.

Qualifications

• Minimum one year of experience in Lending Services, preferably in an academic library.
• Knowledge in international cataloguing and classification standards.
• Experience in providing loans, cataloguing, acquisitions or serials acquisition.

Responsibilities

• Provide loans/reserve/multimedia services to students and staff.
• Ensure library materials are available and delivered in a timely manner.
• Conduct quality checks on new library materials and assist with cataloguing.

Skills

Library technical skills

Organisational skills

Communication skills

Interpersonal skills

IT Skills: Microsoft Office

Education

STPM/Diploma/University degree in related disciplines

Tools

Library system

Microsoft Office software

Job description

The Library Assistant in the Lending Services Unit will provide lending services to staff and students of the Library. It is part of a team that ensures library materials are made available to users and delivered in a timely manner.

Areas of Responsibilities

Provide loans/reserve/multimedia services to students and staff

• Provide loans and reserve multimedia collection service, including dealing with loan/reserve enquiries
• Perform counter and charging duties at the Lending Services Counter (offline charging and discharging)
• Educate and assists users to familiarise with the Self Loan Machine and Book Drop (Book Returns)
• Prepare items to be placed on Reserve
• Ensure Reserve and Multimedia Collection are tidy and neat
• Prepare Lending services activity reports and maintain statistics as required
• Ensure Library rules and regulations are properly adhered to by Library users
• Ensure safe and conducive atmosphere in the Library

Assist with the accessibility and maintenance of Library collections

• Undertake re-shelving of Library materials and maintain bookshelves in good operating order by conducting regular shelf-reading
• Undertake the updating of catalogue holdings information for materials removed from the collection, unwanted or lost
• Identify damaged and worn reading material for replacement, weeding or binding and serials binding
• Monitor return items at the Book Drop Bin to identify inactive items and to change the status accordingly
• Maintain the quality and durability of Multimedia Collection

Assist with administrative duties

• Ensure lost and found items are properly maintained
• Process, acknowledge and display appropriate gift items
• Ensure updated library brochures are displayed properly
• Ensure library notices and information displayed are updated timelyAssist with lending services related administrative duties

Assist with acquisition and cataloguing processes

• Assist with processing and performing quality check on new library materials
• Assist with cataloguing of new library materials

Assist with campus events

• Assist in preparation of brochures for Open Day / Orientation Day
• Assist with tour of library for new students during Open Day / Orientation Day

Other Duties

• Participate in meetings and discussions within the Library and departments in Taylor’s
• Contribute suggestions for improvements to the work progress
• Contribute ideas to the future directions and strategies of the Library through participation in discussions and workshops
• Undertake shift work (night duty, Saturday, Sunday, public holidays and) as and when required
• Knowledge in international cataloguing and classification standards (e.g. AAC2R, DDC, LCSubject Headings, MARC21)
• Knowledge in using Library system
• IT Skills : Microsoft Office software (MS Word and MS Excel, MS Access and MS Powerpoint)
• Demonstrated ability to work in a team environment to effect change
• Sound Organisational and time management skills
• Well-developed communication and interpersonal skills, together with a capacity to deliver a quality client service
• Proven capacity to effectively liaise and negotiate with a range of users

Competencies (Behavioural)

• Library technical skills
• Managing relationship
• Results and achievement focus

Job Specifications

STPM/Diploma/University degree in related disciplines, and recognized in librarianship with experience in providing either loans, cataloguing, acquisitions or serials acquisition in the University Library.

Related Experience

Minimum one (1) year of working with good knowledge and some experience with Lending Services, preferably within an academic library. The company reserves the rights to amend or include additional details towards your job description at any point of time in any form of communication.