Legal Secretary

Shearn Delamore & Co; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prestigious legal firm in Kuala Lumpur is seeking an entry-level professional to assist in legal document preparation and general office administration tasks. The role requires fluency in both English and Bahasa Malaysia, alongside strong communication skills. Candidates should be detail-oriented and ready to support legal staff in managing client files and schedule. Benefits include health insurance, annual leave, and performance bonuses.

Benefits

EPF/SOCSO

Health Insurance

Annual Leave

Performance bonus

Company trip

Allowance provided

Qualifications

• Fluency in English and Bahasa Malaysia is essential.
• Proficient in preparing legal documents with accuracy.
• Capable of managing calendars and scheduling efficiently.

Responsibilities

• Prepare and format legal documents ensuring accuracy.
• Manage and maintain client files, both physical and electronic.
• Communicate professionally with clients and court personnel.
• Assist in legal filings, including e‑filing of documents.
• Conduct legal research to support attorneys in case preparation.

Skills

Client communication skills

Attention to detail

Legal terminology knowledge

Office administration

Education

Secondary/SPM/'O' Level or equivalent

Job description

Requirements

• Possess a minimum of Secondary/SPM/'O' Level certification or equivalent.
• Open to fresh graduates seeking an entry-level position in the legal field.
• Proficient in preparing legal documents with accuracy and attention to detail.
• Excellent client communication skills, both written and verbal, in English and Bahasa Malaysia.
• Capable of managing calendars, scheduling appointments, and coordinating meetings efficiently.
• Strong record‑keeping and filing abilities, ensuring organized and easily accessible information.
• Familiarity with legal terminology and procedures is advantageous.
• Ability to draft professional correspondence and other legal documents.
• Competent in general office administration tasks, including handling phone calls, managing mail, and maintaining office supplies.
• Must be fluent in both English and Bahasa Malaysia.

Responsibilities

• Prepare and format legal documents, including correspondence, pleadings, and contracts, ensuring accuracy and adherence to legal requirements.
• Manage and maintain client files, both physical and electronic, ensuring proper organization, security, and accessibility.
• Communicate professionally with clients, attorneys, and court personnel, providing information and assistance as needed.
• Maintain attorneys' calendars, schedule appointments, and coordinate meetings, ensuring efficient time management.
• Assist in the preparation of legal filings, including e‑filing and serving documents to opposing counsel and courts.
• Conduct legal research and gather relevant information to support attorneys in case preparation.
• Draft routine correspondence and legal documents under the direction of attorneys.
• Perform general office administrative tasks, such as answering phones, managing mail, and ordering supplies.

Benefits

• EPF/SOCSO
• Annual Leave
• Health Insurance
• Medical Leave
• Annual bonus
• Performance bonus
• Company trip
• Allowance provided
• 5 Working days
• Medical and Hospitalisation Leave

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.