Legal Contract Management System Coordinator

Huntsman Global Business Services; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A global specialty chemicals company is seeking a Legal Contract Management System Coordinator to support the lifecycle of commercial and vendor contracts. The ideal candidate will manage contract records and ensure compliance with legal standards. A diploma in law or business and 2 years' experience in contract management are required. Strong organizational and communication skills, along with proficiency in CLM systems, are essential. Join us to make a significant impact in our legal team in Malaysia.

Benefits

Opportunities for career development

Dynamic work environment

Equal opportunity workplace

Qualifications

• Minimum 2 years’ experience in contract management or legal operations.
• Strong understanding of contract lifecycle processes.
• Proficiency in English; additional languages a plus.

Responsibilities

• Manage contract records and workflows within the CLM system.
• Ensure compliance with internal policies and legal standards.
• Serve as primary contact for CLM-related queries globally.
• Drive continuous improvement in contract management workflows.

Skills

Proficiency in MS Office Suite

Excellent organizational skills

Strong communication skills

Attention to detail

Analytical mindset

Education

Diploma or degree in law, business administration, or IT

Tools

CLM systems

DocuSign

SharePoint

Job description

Overview

Huntsman Global Business Services – Sunway, Selangor

Huntsman Corporation is looking for a dynamic individual as a Legal Contract Management System Coordinator to join our legal team in supporting the end-to-end lifecycle of commercial and vendor contracts using the Contract Lifecycle Management (CLM) system. This role is pivotal in managing the system for the full lifecycle of contracts across multiple jurisdictions, ensuring compliance, mitigating risk, and driving process excellence. The Coordinator acts as the primary liaison between Legal, Internal Audit, Purchasing, Finance and business teams to ensure efficient contract management and reporting.

The candidate will be located in Kuala Lumpur, Malaysia and commence in January 2026.

Responsibilities

1. CLM System Management — Create and manage contract records, workflows, user access and approval processes in the CLM system; support system enhancements, template updates, and data integrity initiatives; generate and distribute contract reports and dashboards for management and compliance tracking; provide user support and training on the CLM system, contract submissions and approval workflows.
2. Legal and Compliance Support — Ensure contract templates comply with internal policies and legal standards by coordinating with global legal counsel; assist the Legal team and other functions (e.g., Internal Audit, Finance) in audit preparation, internal reviews and compliance reporting; lead or support process improvement initiatives to streamline contract operations; monitor, evaluate and report on contract KPIs, obligations and compliance metrics.
3. Cross-Functional Coordination and Stakeholder Engagement — Serve as the global primary contact for CLM related queries across the corporation (Americas, Europe, APAC); facilitate contract data sharing and reporting across departments; manage, coordinate and liaise with the external vendor for Apttus on troubleshooting queries and system updates/upgrades.
4. Process Improvement and Technology Enablement — Drive continuous improvement initiatives in contract management workflows; lead enhancements in CLM functionality, reporting, and automation; champion standardization and efficiency across contract operations.
5. Contract Administration — Create, format and route standard contract templates (NDAs, service agreements, sales contracts, etc) for use within the CLM system; track the status of contracts in the CLM system; maintain accurate and complete contract records and metadata in the CLM system; maintain and optimize contract templates, clause libraries, and playbooks.

Qualifications and Skills

• Education: Diploma or degree in law, business administration, IT system management or a related field. Preference would be from IT Background.
• Experience: Ideally at least 2 years’ experience in contract management, legal operations, or administrative support. Proficiency in CLM systems and familiarity with tools such as DocuSign and SharePoint. Strong understanding of contract lifecycle processes (drafting, review, approval, execution, renewal) with knowledge of legal terminology and basic contract law principles.
• Skills: Proficiency in MS Office Suite, excellent organizational and communication skills (both written and verbal), attention to detail, and the ability to multitask. Familiarity with Salesforce and e-signature tools is preferred.
• Language: Proficiency in English. Additional language skills are a plus.
• Attributes: Strong organizational and coordination skills. Excellent communication and stakeholder management. Strict attention to detail. Analytical mindset with ability to interpret data and generate reports. Integrity, confidentiality and professional judgement. Proactive problem-solving and process improvement orientation. Ability to drive cross-functional projects.

What can we offer?

Huntsman offers unsurpassed opportunities to build a successful future. We are a global specialty chemical company with locations in 25 countries around the world, employing over 6,000 associates. Our diverse portfolio creates a range of career fields including manufacturing, research and development, technical services, sales and marketing, customer service – and the list goes on.

Here, you can make an impact and make a difference. Come join us.

Huntsman is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunities (EEO) to all qualified applicants for employment, without regard to race, color, religion, national origin, disability status, protected veteran status, gender identification, sexual orientation and/or expression or any other characteristic protected by law in every location in which we have facilities national or local.

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